Setting up Outlook on your computer

• The best experience with Exchange Online e-mail is with the Outlook desktop e-mail application.
• See setup instructions:
  • Exchange Online - Outlook 2013 and Outlook 2016 for Windows
  • Exchange Online - Outlook 2016 for Mac OS X

Setting up your smart device

• Major smart device operating systems include Outlook.
• It is also possible to use the operating system's own e-mail application.
  
  • Exchange Online - Android smartphone (Android mail and Gmail)
  • Exchange Online - Outlook for Android
  • Exchange Online - Apple smartphone (iOS)

Setting up Exchange Online in other environments

• Exchange Online - Office 365 for Mac OS X
• Exchange Online for Mozilla Thunderbird

Setting up special email features

• Exchange Online - forwarding e-mails to another mailbox
• Exchange Online - creating inbox rules
• Exchange Online - setting up an automatic reply
• Exchange Online - setting up an email signature

Mailing lists

• A mailing list service is good for sharing information with a large number of people.
  
  • The University of Tartu uses Sympa software to manage mailing lists. Check https://lists.ut.ee/
  • Check instructions: Creating and closing a mailing list
• Teams created in MS Teams will receive a team email address.
  • The team address can be added to the MS Outlook address book of the central e-mail service and then to the addressee field.
  • Send a request to add an address to the address book to Arvutiabi.

Email cyber security

• University of Tartu mailboxes are protected from spam by a filter system that stops the majority of spam before it reaches our mailboxes.
• Be careful and avoid spam and phishing emails:
  • Check Spam e-mails
  • Check Data phishing
• To protect your account, please activate two-factor authentication (2FA), see instructions here:  

  Activate two-step authentication in Microsoft 365