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1. jaanuarist 2018 toimub ostuarvete menetlemine ülikoolis ainult DHIS-is. Alates 01.07.2019 tuleb avalikule sektorile väljastada ainult e-arveid. S.t, et enamus arveid saabub ülikooli e-arvena. Välismaistele koostööpartneritele e-arve nõue ei kehti ja nendelt saabunud arved tuleb DHIS-i manuaalselt sisestada.
Tehniliste probleemide korral aitab teid DHIS-i kasutajatugi – dhis@ut.ee, tel 737 5606.
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From 1 January 2018, purchase invoices in the university will be managed in the document management information system only.
- Purchase invoices are processed in the University of Tartu document management information system (DHIS).
- The purchase invoice form, blocks in the front page and notification will be in English if you have chosen the English language for DHIS.
- Processing of the invoice starts when the purchase invoice is manually entered in DHIS (Add new → Kuludokument → Ostudokument) or registered and pre-completed according to e-invoice.
- Processing of the invoice ends when the invoice is sent to Axapta accounting program and paid.
- In the process the user may have the following roles: person who enters the invoice, distributor, person responsible for asset accounting, verifier, person responsible for financial account and accountant.
- Invoices are processed by lines – the financial account and person responsible for the account are entered in the lines. If the recipient does not have this information, he or she can appoint a distributor, who enters such information in the workflow.
- Processing of the invoice does not take place via the usual block (routing can be used if the purchase invoice needs to be sent to someone for information); tasks and notifications are automatically sent to persons included in the invoice lines. It is not necessary to make a routing to Finance Office either.
- Information about the stage of processing the invoice is shown by the invoice status. Each line of the invoice may have a different status.
- If the user needs to do something in the workflow, a task will be displayed in the respective block on the front page of DHIS and the user gets a notification.
- If a substitute has been assigned for a person, the substitute gets the notification and can approve the invoice as person responsible for the financial account.
- Invoices can be searched (Search → Kuludokument → Ostudokument) and a shortcut of the search (for example, for invoices of your structural unit) can be added to DHIS front page.
- To manage notifications in your mailbox (e.g. Outlook), it is possible to use rules (for example, to automatically move all notifications with the keyword "purchase invoice" into a certain folder).
In the case of technical problems please contact DHIS support service at dhis@ut.ee, tel 737 5606.