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Euroopa Liit on kehtestanud ühtse e-arvete standardi. 01.07.25 jõustus raamatupidamise seaduse muudatus ja Eestis hakkas ametliku formaadina kehtima ka Euroopa e-arve standard.

Ülikoolil on olemas võimekus vastu võtta rahvusvahelise e-arvete võrgustiku PEPPOL (Pan-European Public Procurement On-Line) arveid. Selleks peab arve väljastaja teadma ülikooli Peppol ID koodi, milleks on 0191:74001073.

Tehniliste probleemide korral aitab teid DHIS-i kasutajatugi – dhis@ut.ee, tel 737 5606

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• Purchase invoices are processed in the University of Tartu document management information system (DHIS).
• The purchase invoice form, blocks in the front page and notification will be in English if you have chosen the English language for DHIS.
• Processing of the invoice starts when the purchase invoice is manually entered in DHIS (Add new → Kuludokument → Ostudokument→ Expense document → E-invoice) or registered and pre-completed according to e-invoice.
• Processing of the invoice ends when the invoice is sent to Axapta accounting program and paid.
• In the process the user may have the following roles: person who enters the invoice, distributor, person responsible for asset accounting, verifier, person responsible for financial account and accountant.
• Invoices are processed by lines – the financial account and person responsible for the account are entered in the lines. If the recipient does not have this information, he or she can appoint a distributor, who enters such information in the workflow.
• Processing of the invoice does not take place via the usual block (routing can be used if the purchase invoice needs to be sent to someone for information); tasks and notifications are automatically sent to persons included in the invoice lines. It is not necessary to make a routing to Finance Office either.
• Information about the stage of processing the invoice is shown by the invoice status. Each line of the invoice may have a different status.
• If the user needs to do something in the workflow, a task will be displayed in the respective block on the front page of DHIS and the user gets a notification. The purchase invoice form, blocks in the front page and notification will be in English if you have chosen the English language for DHIS.
• If a substitute has been assigned for a person, the substitute gets the notification and can approve the invoice as person responsible for the financial account.
• Invoices can be searched (Search → Kuludokument → Ostudokument→ Expense document → E-invoice) and a a shortcut of the search (for example, for invoices of your structural unit) can be added to DHIS front page.  See more...
• To manage notifications in your mailbox (e.g. Outlook), it is possible to use rules (for example, to automatically move all notifications with the keyword “purchase invoice” into a certain folder). See more...

Mis on e-arve?/What is an e-invoice?

In the case of technical problems please contact DHIS support service at dhis@ut.ee, tel 737 5606 or 737 6133.