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Introduction
- It is smart, sustainable, safe and environmentally friendly to share a link to a document with the other party instead of an e-mail attachment.
- A separate way of sharing is the joint work in a cloud document (Word, Excel, Powerpoint), but in a separate article.
Instructions for sharing a cloud file as a reference
Function | Instructions | Additional information |
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Basic scenario | - Find the file in OneDrive, Sharepoint, Teams Files or another O365 tool.
- Select the check box in front of the file, select Copy link from the menu.
- In the dialog that opens, select Copy.
- Paste the received link into your email
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Alternatives and special options | - It is possible to specify more precisely in which accesses to share the file:
- By default, the accesses are the same as in the selected area: People with existing access (for example, people from the ITO Office).
- The option People in Tartu University with the link: can be accessed by all people with a University of Tartu user ID to whom the link is available.
- The Specific people option allows you to create a reference to specific people.
- Instructions for sharing a file outside the university can be found here.
- It is also possible to share directly via the Share menu option. In this case, it is not necessary to prepare a separate e-mail and the accompanying message must be written in the corresponding information box
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