In this guide, you will find instructions about sharing a cloud file instead of an email attachment.

It is smart, sustainable, safe and environmentally friendly to share a link to a document with the other party instead of an e-mail attachment.
A separate way of sharing is the joint work in a cloud document (Word, Excel, Powerpoint), but in a separate article.

Sharing a cloud file as an e-mail attachment

Find the file in OneDrive, Sharepoint, Teams Files or another O365 tool.
Select the check box in front of the file, select Copy link from the menu.
In the dialog that opens, select Copy.
Paste the received link into your email.

It is possible to specify more precisely in which accesses to share the file:
- By default, the accesses are the same as in the selected area: People with existing access (for example, people from the ITO Office).
- The option People in Tartu University with the link: can be accessed by all people with a University of Tartu user ID to whom the link is available.
- The Specific people option allows you to create a reference to specific people.
- Instructions for sharing a file outside the university can be found here.
It is also possible to share directly via the Share menu option. In this case, it is not necessary to prepare a separate e-mail and the accompanying message must be written in the corresponding information box