In this guide, you will find instructions about sharing a cloud file instead of an email attachment.

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Introduction

It is smart, sustainable, safe and environmentally friendly to share a link to a document with the other party instead of an e-mail attachment.
A separate way of sharing is the joint work in a cloud document (Word, Excel, Powerpoint), but in a separate article.

Instructions for sharing

Sharing a cloud file as

a referenceFunctionInstructionsAdditional information

an e-mail attachment

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title	Basic scenario

Find the file in OneDrive, Sharepoint, Teams Files or another O365 tool.
Select the check box in front of the file, select Copy link from the menu.
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In the dialog that opens, select Copy.
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Paste the received link into your email.

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title	Alternatives and special options

It is possible to specify more precisely in which accesses to share the file:
- By default, the accesses are the same as in the selected area: People with existing access (for example, people from the ITO Office).
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- The option People in Tartu University with the link: can be accessed by all people with a University of Tartu user ID to whom the link is available.
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- The Specific people option allows you to create a reference to specific people.
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- Instructions for sharing a file outside the university can be found here.
It is also possible to share directly via the Share menu option. In this case, it is not necessary to prepare a separate e-mail and the accompanying message must be written in the corresponding information box

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