Introduction
What is 2-factor authentication (commonly referred to as 2FA
) and why is it useful?It , MFA, multi-factor authentication) adds another layer of protection for your
school UT account and protects it from being used for malicious purposes even if your password has leaked. You can check how it works here.
Create a ticket to UT helpdesk
Create a ticket to UT helpdesk to have 2-factor authentication activated on your account for Microsoft 365 login.
Wait for helpdesk's confirmation that 2-factor authentication has been activated.
You will receive this notification after you've entered your UT username and password when logging into Microsoft 365 service, which confirms activation of 2FA, click on "Set it up now". Do not try to configure 2FA in Outlook desktop app, you have to do it by logging into web Outlook with your computer at http://mail365.ut.ee.
Image Removed
Choose „Mobiilirakendus“ („Mobile App“) and „Saa teavitusi“ („Receive notifications for verification“).
PS! If you do not have a smart phone, then you can setup 2FA with SMS. Instructions for it can be found here.
Image Removed
Install Microsoft Authenticator on your phone
Go to the Google Play store or App Store and choose„Töö- või kooli kasutaja“ („Work or School account“) and scan the QR-code or enter the code manually. Info |
---|
The requirement to setup two-factor authentication is enabledfor all universitystaff and students starting June 13, 2023.Duringyournext login to Microsoft-associatedapplications (Outlook, Teams, Moodle), youwillbepromptedforadditionalinformation and thesetup of two-stepauthentication. |
NB! We recommend the Microsoft Authenticator and Google Authenticator apps.
In addition, we recommend adding an SMS method in case something happens to the smart device where the applications are installed.
Both a smart device and a computer are required for setup.
Warning |
---|
If you do not have access to the phone number or device set as your authentication method, contact IT helpdesk. |
Setup
Expand |
---|
|
- When first logging in to Microsoft services, you will be prompted with a More information required window. Click Next.
Image Added - Select I want to use a different method.
Image Added - From the drop-down menu, select Phone and click Confirm.
Image Added - Select area code Estonia (+372) and enter your phone number. Then click Next.
Image Added - A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
Image Added - Enter the code on your browser and click Next.
Image Added - Your phone was registered successfully. Click Next.
Image Added - To finish the setup, click Done.
Image Added - The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message.
If you are at your home or work computer, you can let the computer remember it, i.e. within 90 days, you will no longer be asked for the second-level code at a specific computer. NB! Do not trust a device you are not sure about. After typing in the code, click Verify.
Image Added
|
Expand |
---|
title | Two-factor authentication using Microsoft Authenticator |
---|
|
- Install the Microsoft Authenticator application on your smart device via Google Play or App Store.
- On your computer, go to 365.ut.ee or kiri.ut.ee
Image Added - Log in using the format username@ut.ee (login with username and password).
Image Added
- Click on your profile → select View Account.
Image Added - Select Update info.
Image Added - Select Add sign-in method.
Image Added - From the menu, select Authenticator app and click Add.
Image Added In the next window click Next.
Image Added Info |
---|
NB! If you accidentally chose the wrong authentication method, or if you want to set up the Google Authenticator app or SMS authentication instead, select I want to use a different authentication app. Image Added
|
- To start your account set up, click Next.
Image Added - Leave the next window open on your computer and pick up your smart device.
Image Added - In the Microsoft Authenticator application select Add account.
Image Added
- Select Work or school account.
Image Added - Select Scan QR code and scan the QR code in section 10 (the window you left open on your computer).
Image Added - The number 72 is displayed to test the application.
Image Added - Once again, pick up your smart device, enter the number 72 and click Yes.
Image Added - A confirmation that everything is working is displayed in the computer view.
Image Added - Microsoft Authenticator setup was successful.
Image Added - The next time you log in to the UT Microsoft 365 account, in addition to the password, you will prompted to insert the code displayed into the Microsoft Authenticator mobile application.
When logging in from a web browser, it is possible to remember the device for 180 days, so that you do not have to re-enter the second level of verification every time. NB! Use it only for a personal or work computer.
Image Added
Image Added
|
Expand |
---|
title | Two-factor authentication using Google Authenticator |
---|
|
- Install Microsoft Authenticator on your smart device via Play store or App store.
- On your computer, go to 365.ut.ee or kiri.ut.ee.
Image Added - Click on your profile → select View Account.
Image Added - Select Update info.
Image Added - Select Add sign-in method.
Image Added - Select I want to use a different authernticator app and click Next.
Image Added - A QR code will be displayed. Keep this window open.
Image Added - Pick up your smart device and scan the QR code by clicking Scan a QR code in Google Authenticator application.
Image Added - After scanning the QR code, Google Authenticator two-factor authentication is activated.
Image Added
|
Expand |
---|
title | Two-factor authentication using SMS |
---|
|
- On your computer, go to 365.ut.ee or kiri.ut.ee.
Image Added - Click on your profile → select View Account.
Image Added - Select Update info.
Image Added - Select Add sign-in method.
Image Added - From the drop-down menu, select Phone and click Add.
Image Added - Select area code Estonia (+372) and enter your phone number. Then click Next.
Image Added - A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
Image Added - Enter the code on your browser and click Next.
Image Added - SMS authentication is activated. To finish, press Done.
Image Added - After setting up, the mobile phone number to which it is associated will be displayed.
- The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message. If you are at your home or work computer, you can let the computer remember it, i.e. within 180 days, you will no longer be asked for the second-level code at a specific computer.
NB! Do not trust a device you are not sure about.
Image Added
|
Changing the authentication method
Expand |
---|
title | Changing the phone number |
---|
|
- Open the website https://mysignins.microsoft.com/security-info.
- Log in using the format username@ut.ee.
- In the window that opens, all added devices and phone numbers will be shown. To remove a phone number, click the Delete button next to Phone.
Image Added - To confirm, click the OK button.
Image Added
- After deleting your old phone number, select Add sign-in method.
Image Added - From the drop-down menu, select Phone and click Add.
Image Added - Select area code Estonia (+372) and enter your phone number. Then click Next.
Image Added - A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
Image Added - Enter the code on your browser and click Next.
Image Added - SMS authentication is activated. To finish, press Done.
Image Added - After setting up, the mobile phone number to which it is associated will be displayed.
- The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message. If you are at your home or work computer, you can let the computer remember it, i.e. within 180 days, you will no longer be asked for the second-level code at a specific computer.
NB! Do not trust a device you are not sure about.
Image Added
|
Expand |
---|
|
- Open the website https://mysignins.microsoft.com/security-info.
- Log in using the format username@ut.ee.
- In the window that opens, all added devices and phone numbers will be shown. To remove a device, click the Delete button next to the application you would like to remove.
Image Added
- To confirm, click the OK button.
Image Added
- To add a new device, follow the Microsoft Authenticator or Google Authenticator instructions.
|
Image Removed
You will receive notification to confirm logging in, click on „Kinnita“ („Confirm“).
Image Removed
Enter your phone number in the next window and your 2FA is set up.
Image Removed
When logging in within a web browser, then you can use the setting „Ära küsi uuesti järgneva 90 päeva jookul“ („Don't ask again for 90 days“). This means that for 90 days confirmation will not be asked while logging in with that device.
PS! Only use this on your personal or work computer.
Image Removed