Kuidas loon/sisestan uut sisekoolitust?

Ava vasakus menüüs Üldine (joonisel p 1) ning vali Sisekoolitused (joonisel p 2).

Uue sisekoolituse loomiseks vali Lisa uus (joonisel p 1) → Sisekoolitus (joonisel p 2).

Kuidas sisestada sisekoolituse andmed?

Andmeväljade täitmise keeled

Andmeväljade täitmise keel on automaatselt eesti keel ning seda eemaldada ei saa. Lisaks on võimalik valida ka inglise keel. Selle lisamiseks vajuta plussmärgile (joonisel).

Ava rippmenüü (joonisel p 1) ning vali inglise keel (joonisel p 2).

Üldinfo

Sisesta koolituse nimetus (joonisel p 1). Haldajaks on vaikimisi sisekoolituse eest vastutav struktuuriüksus kasutaja üksusest lähtuvalt. Kui sul on valikus mitu üksust, siis vali haldaja vajutades soovitud struktuuriüksusele (joonisel p 2) või vajadusel saad seda muuta vajutades plussmärgil (joonisel p 3) ja valides üksuse kiirotsingust või taseme järgi (joonisel p 4).

Lisaks saad valida sisekoolituse sarja (joonisel p 1). Loodavat sisekoolitust on võimalik siduda varasemate (sise)koolitusega ja moodustada nendest sisekoolituste sari. Selleks vali sobiv sari rippmenüüst (joonisel p 2)

Kui üldandmed on sisestatud, vajuta Salvesta (joonisel).

Liigitus

Liigituse all olevad sihtrühm, koolituse liik ja koolituse teema väljad (joonisel p 1) ei ole kohustuslikud, kuid soovi korral võid need täita. Näiteks Sihtrühma väljale võid lisada üldise teksti, keda ootad koolitusele ning koolituse liik ja teema on rippmenüüst valitavad.

Registreerimine on lubatud sihtrühmale väljad (joonisel p 2) on kohustuslikud ning sul tuleb valida konkreetsed sihtrühmad või kui koolitus sobib kõigile, siis valima kõik. Kui oled valikud teinud, siis Salvesta (joonisel p 3).

Aeg ja koht

Sisesta järgmised kohustuslikud andmed:

• toimumise algus- ja lõppkuupäevad kas trükkides kuupäeva manuaalselt (joonisel p 1) või kasutades kalendri funktsiooni (joonisel p 2)
• algus- ja lõppajad (joonisel p 3)
• koolituse kogumaht akadeemilisetes tundides koos kontakõppe ja iseseisva töö tundidega (joonisel p 4),(ühepäevase koolituse puhul arvutab süsteem kellaaegade järgi kontakttundide arvu, mida saad siis kasutada abivahendina koolituse kogumahu määramisel).
• kooltuse toimumisriik ja -koht (joonisel p 5),(kui õppetöö toimub veebis, siis selle saad määrata järgmises plokis ja toimumiskoha väli eemaldatakse siit plokist)

Soovi korral saad lisada koolituse ajakava, vajutades plussmärgile (joonisel p 6) ning täites avanenud tunni vormi. Iga järgneva tunni sisestamiseks vajuta uuesti plussmärgile.

Ajakava saab lisada ka vabatekstina väljale "Toimumise ajakava ja lisainfo" (joonisel p 7). Kui kõik andmed on sisestatud, vajuta Salvesta (joonisel p 8).

Õppetöö maht ja vorm

• vali rippmenüüst õppevorm (joonisel p 1) ja vajadusel lisa õpikeskkonna kirjeldus (joonisel p 2) (näiteks kui on lähiõpe, siis klassiruumi kirjeldus vms, kui on veebi- või põimõpe, siis võib siia lisada veebiaadressi või kui on muu õppevorm, siis tuleks kirjeldada õpikeskkonda täpsemalt).
• õpikeskkonna detailse info (joonisel p 3) lisamisel on see nähtav ainult registreerunud isikutele (nt veebikoolituste puhul sisenemislink või kood)
• mahu struktuur akadeemilistes tundides (joonisel p 4) tähendab akadeemiliste tundide arvu, mis läbitakse kontaktõppes. Kui osas Aeg ja koht lahtris Kogumaht tundides on märgitud nt 4 ak/t, siis lahtrisse Kontaktõpe tuleks märkida need tunnid 4-st, mis viiakse läbi kontaktõppena ja koos. 

• koolitusel kasutatavad õppematerjalid saad lisada ühekaupa klikkides plussmärgil (joonisel p 5). Iga järgneva õppematerjali lisamiseks vajuta uuesti plussmärgile.
• kui oled sisestanud kõik vajalikud andmed, vajuta Salvesta nupule (joonisel p 6)

Korraldajad

Vaikimisi on kontaktisikuks sisekoolituse sisestaja. Kontaktisikuid võib juurde lisada vajutades plussmärgile ning kustutada klikkides prügikasti nupule (joonisel p 2). Õppejõu/koolitaja lisamiseks vajuta pluss märgile (joonisel p 3) ning kustutamiseks vajuta prügukasti nupule (ilmub vaid siis, kui koolitaja on sisestatud).

Rühmi saad sisestada vaid siis, kui koolitaja on lisatud (Rühmad rida muutub aktiivseks).

Vajutades pluss märgile avaneb rühma andmete siestamise aken (joonisel). Täida rühma andmed (nimi, registreerunute piirarv, rühma juhendav õppejõud). Uue rühma lisamiseks vajuta taas pluss märgile.

Pärast andmete sisestamist salvesta.

Sisu

Vaikimisi on õppekeeleks eesti keel. Kui soovid õppekeeleks valida muu keele, siis vajuta pluss märgile ning vali keel (joonisel p 1).

Täida lisaväljad (joonisel p 2) ning vajadusel sisesta ühekaupa (iga teema lisamiseks vajuta uuesti plussmärgile) sisekoolitusel käsiteldavad teemad ja märgi nende maht tundides. Iga teema juurde lisa isik(ud), kes on käesoleva teemaploki õppejõud (joonisel p 3). Kui andmed on sisestatud, salvesta.

Hinnainfo

Sisesta koolituse hinnainfo. Kui koolitus on tasuta, siis Hind käibemaksuta lahtrisse ei ole vaja midagi lisada. Kui koolitus on tasuline, kirjuta lahtrisse koolituse hind käibemaksuta ning vajadusel aktiveeri nupp Kas lisandub käibemaks?.

Hinnainfo lahtrisse tuleb lisada hinnaga seonduv info nagu näiteks "Osalustasuta sisekoolitus", "Koolitust finantseeritakse kesksetest koolitussummadest" vms. Kui andmed on sisestatud, siis salvesta.

Registreerumise info

Täida kõik vajalikud registreerumise info väljad. Kohustuslik on lisada miinimumarv. Kui koolitusel on rühmad, siis osalejate piirarv on rühmade piirarvude summa ja seda siin muuta ei saa.

Kui registreerumise tähtaeg ei klapi koolituse toimumisaja või registreerimise algusajaga, antakse sellest automaatselt teada ja ilmub rida teatega (joonisel).

Kui registreerimise järjekord on lubatud, aktiveeri raadionupp (joonisel).

Kui koolituse kontaktisik soovib registreerujatest teateid e-posti aadressile, siis aktiveeri raadionupp (joonisel).

Registreerimise info lahtrisse võid lisada muu info, mida pead vajalikuks kõigele muule veel lisaks teada anda ja mida kuskile mujale ei ole sisestada.

Kinnituskirja sisu lahter täida siis, kui soovid ise koostada kinnituskirja teksti, mis saadetakse osalejale registreerumisel. Kui väli jääb tühjaks, saab registreeruja automaatse kinnituskirja koolituse andmetega. Kiri saadetakse õppija profiilil olevatele e-posti aadressidele ja ÕISi teadete postkasti.

Meeldetuletuskirja saatmise aeg ja sisu täida siis, kui soovid seadistada automaatset meeldetuletuskirja. See saadetakse samuti e-posti aadressidele ja ÕISi teadete postkasti.

Kui kõik andmed koolituse kohta on täidetud, siis Salvesta.

Kui sa ei ole kindel, kas mõni plokk sai salvestatud, siis enne koolituse andmete vaatest lahkumist vajuta Salvesta kõik (joonisel).

Pärast andmete sisestamist saad üldvaatesse minna vajutades lehe all paremal nurgas olevale nupule Üldvaade (joonisel).

Koolitus on nüüd Loomisel olekus (joonisel).

Tegevused

Koolitusega seotud tegevusi loomisel olekus koolitusel näed lehe üleval (pliiatsi nupust) või all (joonisel).

Kuidas luua koolitusele tagasiside küsimustikku?

Selleks, et luua koolitusele tagasiside küsimustik, vajuta koolituse üldvaates kas pliiatsi nupule (joonisel p 1) ning Halda tagasisidet (joonisel p 2) või lehe all servas vajutades nupule Halda tagasisidet (joonisel p 3).

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Küsimustiku loomiseks vajuta nupule Loo (joonisel).

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Küsimustikule lisatakse automaatselt selle avamise (sisekoolituse toimumise lõpp) ja sulgemise aeg (6 kuud avamisest) (joonise p 1). Küsimusi saad teha endale nähtavaks või mitte nähtavaks märkides või mitte märkides märkeruudu (joonisel p 2) ning samuti saad valida, mis küsimusi tagasiside ankeedile panna, klikkides konkreetse küsimuse peal (joonisel p 3). Kui valikud on tehtud, Salvesta (joonisel p 4).

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Kuidas avalikustada loodud koolitust?

Kui oled kõik vajalikud andmed koolituse kohta sisestanud, saad koolitust teistele kasutajatele nähtavaks teha ning nendele registreerumise avada koolitust avalikustades.

Koolituse avalikustamiseks vajuta koolituse üldvaates pliiatsi nupule (joonisel p 1) ning vali Avalikusta (joonisel p 2).

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Või koolituse üldvaates alla kerdes vajuta nupule Avalikusta (joonisel).

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Kuidas siduda koolitus Moodle'iga?

Selleks, et siduda koolitus Moodle'iga, vajuta koolituse vaates pliiatsi nupule (joonisel p 1) ning vali Moodle'i seosed (joonisel p 3) või koolituse vaates all servas vali Moodle'i seosed (joonisel p 3).

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Kui Moodle'isse ei ole veel sellenimelist kursust loodud, annab süsteem sellest teada (joonisel p 1). Kursust saad Moodle'isse luua vajutades nupule Loo kursus:xxxx.SK.xxxxx (joonisel p 2)

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Kui Moodle'i kursus on loodud, vajuta Uuenda andmeid Moodle'is nupule (joonisel p 1). Õppijate lisamiseks Moodle'i kursusele aktiveeri raadionupp Õppijate ülekanne (joonisel p 2) (see käivitab õppijate igaöise ülekande Moodle'i kursusele, millega uuendatakse andmeid vastavalt registreerimisnimekirjale automaatselt) ning vajuta Uuenda õppijate andmeid kohe nupule (joonisel p 3).

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Kuidas muuta avalikustatud sisekoolitust?

Sisekoolituse üldvaates vajuta pliiatsi nupule (joonisel p 1) ja vali Muuda (joonisel p 2)

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või koolituse üldvaates all servas vajuta nupule Lisategevused (joonisel p1) ning vali Muuda (joonisel p 2).

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Muutma saad minna ka Minu koolitused kaudu (joonisel p 1) ning vajutades Muuda nupule (joonisel p 2).

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Kui koolitus on avalikustatud, siis süsteem küsib, kas oled kindel, et soovid juba kinnitatud koolituse andmeid muuta → vali ”Jah” (joonisel).

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Tee vajalikud muudatused ning vali Salvesta kõik

How do I create/enter a new internal training?

From the SIS2 dashboard, open the General menu on the left (figure p 1) and click on Internal trainings (figure p 2).

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To create a new internal training, select Add new (figure p 1) → Internal training (figure p 2).

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How to enter internal training data?

Languages ​​for filling in data fields

The language used for filling in the data fields is automatically Estonian. You can also select English. To add it, click on the plus sign (see figure).

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Open the drop-down menu (figure p 1) anda click English (figure p 2).

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General info

Enter the training title (figure p 1). The default administrator is the structural unit responsible for internal training based on the user's unit. If you have multiple structural units to choose from, you must select an administrator from these structural units by clicking on the desired unit  (figure p 2) or if necessary, you can change structural unit by clicking on the plus sign (figure p 3) and selecting the unit from the quick search or by level (figure p 4).

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You can also select the internal training series (figure p 1). The internal training being created can be linked to previous (internal) training and form a series of internal trainings from them. To do this, select the appropriate series from the drop-down menu (figure p 2).

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Once the general information has been entered, click Save (see figure).

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Classification

The target group, training type and topic of the training fields (figure p 1) under the classification are not mandatory, but you can fill them in if you wish. For example, in the target group field, you can add a general text about who you are expecting to attend the training, and the training type and topic of the training can be selected from the drop-down menu.

The Registration is allowed for fields (figure p 2) are mandatory and you must select specific target groups or, if the training is suitable for everyone, select all. Once you have made your selections, click Save (figure p 3).

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Time and place

Enter the following mandatory data:

• beginningand end dates of the event, either by typing the date manually (figure p 1) or using the calendar function (figure p 2)
• start and end times (figure p 3)
• total volume of the training in academic hours, including contact learning and independent work hours (figure p 4),(for one-day training, the system calculates the number of contact hours based on the time of day, which you can then use as a tool to determine the total training volume).
• country and location of the training (figure p 5),(if the course is taking place online, you can specify this in the next section and the location field will be removed from this section)

If you wish, you can add a training schedule by clicking on the plus sign (figure p 6) and filling out the lesson form that opens. To enter each subsequent lesson, click on the plus sign again.

The schedule can also be added as free text in the "Training schedule and additional information" field (figure p 7). When all data has been entered, click Save (figure p 8).

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Volume and form of studies

• select the from of study from the drop-down menu (figure p 1) and, if necessary, add a learning environment description (figure p 2) (for example, if it is face-to-face learning, then a description of the classroom, etc., if it is online or blended learning, then the web address can be added here, or if it is another learning form, then the learning environment should be described in more detail).
• when adding study environment info (figure p 3), it is visible only to registered earners (e.g., an entry link or code for online training)
• the volume structure in academic hours (figure) means the number of academic hours that are completed in contact learning. If, for example, 4 ECTS credits are indicated in the Time and place section in the Total volume in hours box, then those hours out of 4 that are conducted as contact learning and together should be indicated in the Contact learning box.

• you can add the study materials used in the training one by one by clicking on the plus sign (figure p 5). To add each subsequent study material, click on the plus sign again.
• once you have entered all the necessary data, click on the Save button (figure p 6)

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Arranged by

By default, the person who enters the training, is added as a contact person (figure p 1). To add another contact person, click on the plus sign (figure p 2) and search for the person, you wish to add as a contact person. To delete the contact person, click on the trash can icon (figure p 3).

To add a lecturer, click on the plus sign and search for the lecturer (figure p 4). To add a study group, the lecturer must be entered (or the study group option is not active).

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Once the lecturer is enetered and you wish to add a study group, click on the plus sign and fill in the study group details (see figure).

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After details have been entered, click Save.

Content

The default language of instruction is Estonian. If you would like to select another language as the language of instruction, click on the plus sign and select the language (figure p 1). 

Fill in the additional fields (figure p 2) and, if necessary, enter the topics to be covered in the internal training one by one (to add each topic, click on the plus sign again) and indicate their volume in hours. For each topic, add the person(s) who are the lecturers of this topic (figure p 3).

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Price info

Enter the price information for the training. If the training is free, then you do not need to add anything to the Price excl. VAT box. If the training is paid, enter the price of the training in the box excluding VAT and, if necessary, activate the button Is VAT included?.

The price information box must include information related to the price, such as "Internal training without participation fee", "Training financed from central training amounts", etc. Once data has been entered, click Save.

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Registration info

Fill in all the mandatory fields in registration info section. It is mandatory to add a minimum number of participants. If the training has study groups, the maximum number of participants is the sum of the group limits and cannot be changed here.

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If the deadline for registration does not coincide with the start of the training or the start of the registration, you will be automatically notified and a line will appear with a message (see figure).

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If the registration waiting list is allowed, activate the radio button (see figure).

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If the internal training contact person wants to receive notifications about registrations to their email address, activate the radio button (see figure).

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In the Registration information box, you can add any other information that you feel is necessary to provide in addition to everything else and that cannot be included anywhere else.

Fill in the confirmation letter content field if you want to compose the text of the confirmation letter that will be sent to the participant upon registration. If the field is left blank, the registrant will receive an automatic confirmation letter with the training details. The letter will be sent to the email addresses in the learner's profile and to the SIS mailbox.

Fill in the reminder letter with time and content if you want to set up an automatic reminder letter. It will also be sent to the email addresses and to the SIS mailbox.

When all the information about the course is complete, click Save.

If you are not sure whether any block was saved, click Save all (see figure) before leaving the training information view.

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After completeing the date sections, you can open the General view by clicking on the General view button at the bottom of the page (see figure).

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The internal training is now in To be created state (see figure).

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Activities

Activities to the training in To be created state can be found at the top (from the pencil button) or at the bottom of the page (see figure).

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How to create a feedback questionnaire for internal training?

To create a feedback questionnaire for an internal training, in the training overview, click either the pencil button (figure p 1) and Edit feedback (figure p 2) or click the Edit feedback button at the bottom of the page (figure p 3).

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To create a questionnaire, click the Create button (see figure).

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The questionnaire will automatically include its opening (end of internal training) and closing time (6 months from opening) (figure p 1). You can make questions visible or invisible to yourself by checking or unchecking the checkbox (figure p 2) and you can also choose which questions to include in the feedback questionnaire by clicking on a specific question (figure p 3). Once the selections are made, Save (figure p 4).

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How to publish internal training that has been created?

Once you have entered all the necessary data about the training, you can make the internal training visible to other users and open registration to them by publishing the training.

To publish the training, click on the pencil button in the training overview (figure p 1) and select Publish (figure p 2).

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Or, scroll down in the training overview and click the Publish button (see figure).

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How to link the internal training to Moodle?

To link the internal training to Moodle, click the pencil button in the training view (figure p 1) and select Moodle connections (figure p 2) or select Moodle connections at the bottom of the internal training view (figure p 3).

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If a training with that name has not yet been created in Moodle, the system will inform you of this (figure p 1). You can create a course in Moodle by clicking the Create new course: xxxx.SK.xxxxx button (figure p 2).

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Once the Moodle course has been created, you can refresh data by clicking Refresh data in Moodle button (figure p 1) and add learners to Moodle course by activating Automatic students update button (figure p 2)(this triggers a nightly transfer of learners to the Moodle course, automatically updating the data according to the registration list) and to update learners in Moodle course immediately, click on Refresh students in Moodle now button (figure p 3).

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How to edit published internal training details?

In the internal training overview, click the pencil button (figure p 1), choose More actions (figure p 2) and select Change (figure p 3).

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or in the training overview, at the bottom, click the More actions button (figure p 1) and select Change (figure p 2).

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You can also change it via My trainings (p 1 in the figure) and by clicking the Change button (p 2 in the figure).

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When you need to edit the details of the published internal training, the system will ask if you are sure you want to change the details of the confirmed training, select "Yes" (see figure).

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Make the necessary changes and select Save All.

How do I create/enter a new internal training?

From the SIS2 dashboard, open the General menu on the left (figure p 1) and click on Internal trainings (figure p 2).

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To create a new internal training, select Add new (figure p 1) → Internal training (figure p 2).

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How to enter internal training data?

Languages ​​for filling in data fields

The language used for filling in the data fields is automatically Estonian. You can also select English. To add it, click on the plus sign (see figure).

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Open the drop-down menu (figure p 1) anda click English (figure p 2).

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General info

Enter the training title (figure p 1). The default administrator is the structural unit responsible for internal training based on the user's unit. If you have multiple structural units to choose from, you must select an administrator from these structural units by clicking on the desired unit  (figure p 2) or if necessary, you can change structural unit by clicking on the plus sign (figure p 3) and selecting the unit from the quick search or by level (figure p 4).

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You can also select the internal training series (figure p 1). The internal training being created can be linked to previous (internal) training and form a series of internal trainings from them. To do this, select the appropriate series from the drop-down menu (figure p 2).

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Once the general information has been entered, click Save (see figure).

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Classification

The target group, training type and topic of the training fields (figure p 1) under the classification are not mandatory, but you can fill them in if you wish. For example, in the target group field, you can add a general text about who you are expecting to attend the training, and the training type and topic of the training can be selected from the drop-down menu.

The Registration is allowed for fields (figure p 2) are mandatory and you must select specific target groups or, if the training is suitable for everyone, select all. Once you have made your selections, click Save (figure p 3).

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Time and place

Enter the following mandatory data:

• beginningand end dates of the event, either by typing the date manually (figure p 1) or using the calendar function (figure p 2)
• start and end times (figure p 3)
• total volume of the training in academic hours, including contact learning and independent work hours (figure p 4),(for one-day training, the system calculates the number of contact hours based on the time of day, which you can then use as a tool to determine the total training volume).
• country and location of the training (figure p 5),(if the course is taking place online, you can specify this in the next section and the location field will be removed from this section)

If you wish, you can add a training schedule by clicking on the plus sign (figure p 6) and filling out the lesson form that opens. To enter each subsequent lesson, click on the plus sign again.

The schedule can also be added as free text in the "Training schedule and additional information" field (figure p 7). When all data has been entered, click Save (figure p 8).

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Volume and form of studies

• select the from of study from the drop-down menu (figure p 1) and, if necessary, add a learning environment description (figure p 2) (for example, if it is face-to-face learning, then a description of the classroom, etc., if it is online or blended learning, then the web address can be added here, or if it is another learning form, then the learning environment should be described in more detail).
• when adding study environment info (figure p 3), it is visible only to registered earners (e.g., an entry link or code for online training)
• the volume structure in academic hours (figure) means the number of academic hours that are completed in contact learning. If, for example, 4 ECTS credits are indicated in the Time and place section in the Total volume in hours box, then those hours out of 4 that are conducted as contact learning and together should be indicated in the Contact learning box.

• you can add the study materials used in the training one by one by clicking on the plus sign (figure p 5). To add each subsequent study material, click on the plus sign again.
• once you have entered all the necessary data, click on the Save button (figure p 6)

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Arranged by

By default, the person who enters the training, is added as a contact person (figure p 1). To add another contact person, click on the plus sign (figure p 2) and search for the person, you wish to add as a contact person. To delete the contact person, click on the trash can icon (figure p 3).

To add a lecturer, click on the plus sign and search for the lecturer (figure p 4). To add a study group, the lecturer must be entered (or the study group option is not active).

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Once the lecturer is enetered and you wish to add a study group, click on the plus sign and fill in the study group details (see figure).

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After details have been entered, click Save.

Content

The default language of instruction is Estonian. If you would like to select another language as the language of instruction, click on the plus sign and select the language (figure p 1). 

Fill in the additional fields (figure p 2) and, if necessary, enter the topics to be covered in the internal training one by one (to add each topic, click on the plus sign again) and indicate their volume in hours. For each topic, add the person(s) who are the lecturers of this topic (figure p 3).

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Price info

Enter the price information for the training. If the training is free, then you do not need to add anything to the Price excl. VAT box. If the training is paid, enter the price of the training in the box excluding VAT and, if necessary, activate the button Is VAT included?.

The price information box must include information related to the price, such as "Internal training without participation fee", "Training financed from central training amounts", etc. Once data has been entered, click Save.

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Registration info

Fill in all the mandatory fields in registration info section. It is mandatory to add a minimum number of participants. If the training has study groups, the maximum number of participants is the sum of the group limits and cannot be changed here.

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If the deadline for registration does not coincide with the start of the training or the start of the registration, you will be automatically notified and a line will appear with a message (see figure).

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If the registration waiting list is allowed, activate the radio button (see figure).

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If the internal training contact person wants to receive notifications about registrations to their email address, activate the radio button (see figure).

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In the Registration information box, you can add any other information that you feel is necessary to provide in addition to everything else and that cannot be included anywhere else.

Fill in the confirmation letter content field if you want to compose the text of the confirmation letter that will be sent to the participant upon registration. If the field is left blank, the registrant will receive an automatic confirmation letter with the training details. The letter will be sent to the email addresses in the learner's profile and to the SIS mailbox.

Fill in the reminder letter with time and content if you want to set up an automatic reminder letter. It will also be sent to the email addresses and to the SIS mailbox.

When all the information about the course is complete, click Save.

If you are not sure whether any block was saved, click Save all (see figure) before leaving the training information view.

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After completeing the date sections, you can open the General view by clicking on the General view button at the bottom of the page (see figure).

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The internal training is now in To be created state (see figure).

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Activities

Activities to the training in To be created state can be found at the top (from the pencil button) or at the bottom of the page (see figure).

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