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For data storage, we use cloud services and network drives.

If you have any questions or requests please contact IT support using the number 737 5500 or email arvutiabi@ut.ee.

Eestikeelne juhis.  Eestikeelse juhendi leiad siit: Andmete hoidmine ja varundamine.

When copying or backing up data to external information systems or storage device the user must make sure that the data is not accessible by unauthorized people. If you are not sure about the security of the data ask for advice from IT support before transferring the data.

When using non-university services the university can't guarantee the security of the data, so it is best to keep data that is related to university on the services that is provided by the university.

Microsoft OneDrive

Storage size is 1 TB per user. OneDrive is the main cloud service for data storage.


Topic/questionInstructions/tips
1.Configuration on a computer/smart device
2.Compatibility with other applicationsOneDrive is compatible with O365 programs (Teams, Sharepoint, Outlook etc.)

Nextcloud

Storage per user is 50 GB. This is old cloud service and IT department doesn't recommend it.

If you run out of space it is best to start using OneDrive.


Topic/questionInstructions/tips
1.Configuration on a computer

Network drives

IT department recommends not use network drives and start using OneDrive.


Topic/questionInstructions/tips
1.Personal network drive
  • Domain connected computers have personal network drive automatically connected.
  • Storage size is 1 GB per user.
2.Department's network drive
  • Department's network drive's name is usually the abbreviation of the department's name.
  • Files on this network drive are accessible only to specific department's users but the permissions can be changed if needed.
3.Configuration on a computer
4.Access using non-university networks
  • University's network drives are accessible from outside the university's network using VPN connection.

Backup

Network drives are backed up centrally. Cloud services can also be used for backup.


Topic/questionInstructions/tips
1.What is being backed up?
  • Data stored on personal and department's network drives are backed up automatically
    • This means that everything that is stored on these drives are automatically secured and backed up.
2.Backup frequency
  • Backup of network drives is done once a day.
3.Using cloud services for backup
  • Files that are located in specific folder for a cloud service are synchronized to cloud and always accessible from web or other devices.
    • It's important to check if synchronization has been successful. 
4.Data backup to external drive
  • For backing up data to external drive, all that's needed is external hard drive or flash drive.
    • Data that you wish to backup needs to be copied to external drive.
  • This can be done manually or automate through special software.

Other options

These solutions are not offered by university but are popular and basic version is available for free.

University doesn't support these services and are not suitable for storing confidential study and research information (such as personal data).


Topic/questionInstructions/tips
1.Dropbox
  • Dropbox
  • 2 GB of storage is free to use.
2.Google Drive
3.iCloud
  • iCloud
  • 5 GB of storage is free to use.
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IT helpdesk telephone number 737 5500

(short number: 5500)