In this guide, you will find instructions about summarazing a meeting usin AI in Zoom.

Zoom AI Companion allows meeting organizers to create an AI-generated summary of their meeting.

• If the organizer enables this feature in the meeting, the participants will automatically receive a summary of the meeting after the end of the meeting (if the organizer decided to share the summary with the participants)
• Meeting summaries are supported in more than 30 languages ​​(including Estonian)
• Meeting summaries can be managed from the web portal and are emailed and posted to the meeting's group chat in Teams
• Participants will receive a notification during the meeting when the summary of the meeting has started.
• According to the settings, the preparation of the meeting summary starts automatically at the beginning of the meeting or when the facilitator presses the Start summary button.

Setting up Zoom AI Companion

NB! Summarizing must be set up before the meeting begins.

1. Open the website https://ut-ee.zoom.us/profile/setting
2. To setup the AI companion, open Settings → AI companion → click the toggle next to Meeting Summary with AI Companion and click the Save button.
   
   1. Automatically start Meeting Summary for all meetings I host: starts summarizing automatically at the beginning of every meeting you start
   2. Send an email notification when sharing with user: the summary will be sent to the participants' inbox
   3. Share summary with: choose to whom the summary of the meeting will be sent (only me; only myself and meeting invitees in our organization; all meeting invitees including those outside of our organization)
   4. press the Save button to save the setting.
      
3. Setting up automated captions:
   1. Open Settings → Meeting → click on the toggle next to Automated captions.
      
   2. In the window that opens, click the Enable button.
      
   3. Select the language of captions by clicking the Edit button, after selecting your preferred language (example in Estonian), click the Save button .
      

Manage summaries

1. Open the website https://ut-ee.zoom.us/user/meeting/summary#/list. The window that opens displays a list of meetings during which summaries were made.
   
2. By selecting a meeting, a summary of the meeting will be displayed. You can share, edit or delete it using the buttons below.
   
   
   1. Share : send a summary by email (enter one or more email addresses or contact names, then click the Share button)
   2. Edit : change the contents of the meeting summary and press the Save button.
   3. Delete : delete the summary permanently (after deletion, the summary cannot be restored).

Applying for a summary as a participant

If the organizer has enabled meeting summary for meetings, all meeting participants can request to run it for the current meeting.

• When a participant clicks the Request summary button, the host receives an in-meeting request to start creating a meeting summary of the current meeting.
• If the host's meeting summary is not enabled, the host, co-hosts and all participants can request to enable it.
• If the host or another meeting participant is an administrator, they will be prompted to enable it during the current meeting.
• For Pro accounts, the meeting administrator is asked to enable both the in-meeting meeting summary feature and the web portal meeting summary setting via the meeting window prompt. It will take effect immediately.
• For business accounts and newer accounts, the meeting will prompt the administrator participating in the meeting to open the web portal and enable the meeting summary setting in the meeting window. It will take effect at the beginning of the next meeting.
• If none of the meeting participants have the necessary admin rights, Zoom will send a request to the admins via email.