The computer behind the screen is used. The multimedia device is a conference device that includes a camera, microphone and speakers. The desk has a wireless mouse and keyboard.

Use an HDMI cable to get the laptop image to the screen. The position of the cable is fixed.

Required equipment:

• Screen 43-55 inches, if necessary 2 pcs ~600 euros each.
• Wall mount for screens ~100 euros each.
• NUC computer ~800 euros.
• HDMI cable ~40 euros.
• Conference device Poly Studio P15 ~450 euros.
• Wireless keyboard and mouse ~50 euros.

Different adapters for the end of the HDMI cable for connecting different laptops, phones ~85 euros.

Installation ~15% of the equipment price.

Additional options:

1. If a Samsung display is purchased, it can be set up to the UT TV display system. For example, if there is an event where screens are not used, all kinds of information can be displayed on the screen through the server (event plan, advertisement, UT logo, etc.).
   If you want another company's television, connecting it to the UT TV system costs ~450 euros.

NB! There should be weak and strong current behind the screen. Carrying them is extra work and the price depends on the space. Internet must reach behind the screen (screens, computer) + 220v power supply).

The conference device in the room does not connect to the laptop.

Samsung QBR

Poly Studio P15

Logitech Slim Wireless Combo MK470

The computer behind the screen is used. The multimedia device is a conference device that includes a camera, microphone and speakers. The desk has a wireless mouse and keyboard.

Use an HDMI cable to get the laptop image to the screen. The position of the cable is fixed.

Required equipment:

• Screen 55-75 inches, if necessary 2 pieces ~800 euros each.
• Wall mount for screens ~100 euros each.
• NUC computer ~800 euros.
• HDMI cable ~40 euros.
• Conference device POLY studio or Logitech rally kit ~850 - 2000 euros.
• Wireless keyboard and mouse ~50 euros.
• If necessary, an additional microphone to the table. (POLY) Microphone cable length 7.6m. The Logitech kit comes with desk microphones..

Different adapters for the end of the HDMI cable for connecting different laptops, phones ~85 euros.

Installation ~15% of the equipment price.

Additional options:

1. If a Samsung display is purchased, it can be set up to the UT TV display system. For example, if there is an event where screens are not used, all kinds of information can be displayed on the screen through the server (event plan, advertisement, UT logo, etc.).
   If you want another company's screen, connecting to the UT TV system costs ~450 euros.

NB! There should be weak and strong current behind the screen. Carrying them is extra work and the price depends on the space. Internet must reach behind the screen (screens, computer) + 220v power supply)

The conference device in the room does not connect to the laptop.

Poly Studio

Poly Microphone

Logitech Rally Plus

Thanks to its modular structure, it can be installed in various room solutions.

Mobile conference device in the room that connects to a laptop via USB (Logitech C930e Business with 90-degree viewing angle ~120 euros, Conference Cam Connect with 90-degree viewing angle (can be used wirelessly and with battery) ~400 euros, Meeting Owl with 360-degree viewing angle ~800 euros)

• Webcam Meeting Owl: 360 degree conference device with web camera, speaker and microphone.
  
• Conference Cam Connect: 90 degree conference device with camera, microphone and speaker. Can be used wirelessly and with battery.
  
• Data projector Epson EB-2250U.
• Electric extension cord.
• In use, e.g. in the conference room of the information technology department.

• Logitech C930e camera + stand (~200 eur)
  
• Collar microphone Samson XPDm Lavalier (~155 eur)
  

  TOTAL: ~355 eur

• Decide from which room the meeting will be conducted.
  Review the devices in the room to ensure they are suitable for holding a hybrid meeting (see below).
  Determine how many remote participants there are. If there are several of them, you should consider using a TV or a video projector that can be connected to a computer, so that everyone in the room can also see the participants of the virtual room, the shared screen view, files, etc.
• Decide what software to use: Microsoft Teams, Zoom, BigBlueButtonvm.
• Send invitations to remote participants before the meeting.

If some people are in a virtual environment and some are in a physical environment, it is necessary to ensure:

• Presentation equipment (video projector, TV, computer monitor, etc.).
• Transmission devices (camera, speaker, microphone, etc.).
• Video conference equipment (laptop, smartphone, headphones, etc.).

Hybrid meetings can be held in rooms where the necessary equipment is available as a permanent solution, but it can also be done in any room using portable equipment.

• Meeting room participants need a common view to see remote participants and video conference materials. It is most reasonable to use a video projector (e.g. Epson EB-W51) or a presentation TV (e.g. HP E27q G4) connected to the conference manager's computer. Sometimes a larger computer monitor is enough.
• If all participants use separate devices when participating (everyone has their own computer, smartphone, etc.), a video projector, TV, or monitor is not needed.
• A meeting room with a permanent solution must be designed by specialists (contact arvutiabi).

• A video camera, microphone and speaker are required in the meeting room. They are generally built into portable devices.
• In addition, you can use, for example:
  
  • Meeting Owl 360-degree web cam. The people in the room are positioned around it. The device detects the speaker and turns to him to display a video image of him to other participants. Meeting Owl can be ordered directly from the manufacturer as it is not part of the framework procurement for University of Tartu computers.

• • Logitech webcam with 90 degree range. The camera is only on one side, so when placing people, you have to make sure that everyone stays within the angle of view. In a larger room, the Logitech ConferenceCam Connect is suitable, in a smaller room, the Logitech BCC950 ConferenceCam or the Logitech C930e Business webcam without a speaker.

• • For seminar rooms Jabra microphone-speaker.

• A meeting room with a permanent solution must be designed by specialists (contact arvutiabi).

• In the case of portable devices (laptop, some cameras, video projector), it is necessary to ensure their power supply. Therefore, it is necessary to ensure the presence of the required number of power sockets. An extension cord can be used if necessary.
• When using more devices, make sure that the computer has all the necessary connectors.
• Generally, devices can be connected to a USB port (e.g. Satechi Slim Type-C Multi-Port Adapter)

• When using a video projector, you have to think about the surface on which the image will be displayed. A projector screen or a wall can be used for display. The smoother and brighter the surface, the higher the quality of the image.
• Using the video projector requires a rather dark space. The whiter the room, the blurrier the displayed image. If necessary, the lighting should be turned off and window coverings should be used.

• For virtual participation in a hybrid meeting, you can use, for example:
  • A laptop.
  • A desktop computer.
  • A smart phone.
  • A tablet.
• Laptops, smartphones and tablets usually have a built-in camera, speaker and microphone.
• When using a desktop computer, a webcam is also required. We recommend Logitech webcams that are very compatible, reliable and of high quality (e.g. Logitech HD Pro Webcam C920e).
• If necessary or to ensure better sound and reduce echo, a headset consisting of headphones and a microphone can be used (e.g. wired HP Business Headset v2 with splitter for older desktop computers, Jabra Elite 30 II MS - USB and 3.5mm connection, wired HyperX CloudX, which is without a splitter, and the wireless HyperX Cloud Flight 2.4 GHz with a USB connection suitable for a laptop or desktop computer.

Conventional software programs are fine for holding a hybrid meeting: Microsoft Teams, Zoom, BigBlueButton etc. Also check Video conference applications at the University of Tartu.

Check Instructions for UT room tech equipment (access with University's account).