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Introduction
Here you will find answers to frequently asked questions about document sharing.
KKK – Failide ja dokumentide jagamine
| Küsimus | Juhised-näpunäited | Lisajuhised ja ekraanitõmmised |
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How do I share a cloud file instead of an email attachment? | Check Sharing a cloud file instead of an email attachment. |
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Share your documents | Check Share your documents |
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Create a shareable link | Check Create a shareable link |
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If an O365 document has been shared with me, where can I find it? | Shared documents can be found in the Shared subsection of OneDrive. | |
How to properly share documents? | - A document can be shared using the Share or Copy link function.
- Sharing Access Levels:
- People in Tartu University with the link - the document can be seen by all employees of the university.
- People with existing access - the document can be seen by employees who have access to the relevant work area.
- Specific people - you can specify specific people to whom the document will be shared.
- Anyone with the link - this option is blocked for security reasons.
- The default option is to share with specific people.
- Additional options for sharing:
- Allow editing - if there is no check mark, the other party can only read the document and not edit it.
- Block download - turning it on allows you to disable the download - the document can only be viewed or edited online.
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Kuidas saan näha, kellega on dokument jagatud? | Access can be seen and managed using the  button in the document by selecting Has Access → Manage access. | |
Kuidas jagada faile väljapoole ülikooli? | - There are two ways to share files outside the university:
- 1) Send an invitation to share files to the e-mail address of the selected persons.
- This can be done by pressing the Share button and selecting People you specify can edit.
- Then you have to enter the email of the desired person(s) and press Send.
- The addressee will then receive a file sharing invitation and must enter the verification code sent to their email.
- After entering the verification code, they can access the shared file.
- 2) Ask the university to turn on Anyone with the link sharing with a link that does not require logging in.
- By default, Anyone with the link is disabled when sharing with a link.
- It can be enabled if desired. For this, the request should be reported to the computer support of the university.
- Administrators can then enable it and it will generate a link that no longer requires a login and anyone who knows the link can access the shared document.
- Also for Anyone with the link sharing, you can choose to allow editing of the file or not.
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