Introduction

This guide regulates the use of the University of Tartu mailing list service.

Who is the service aimed at?

The service is to achieve and support the goal stipulated in the statutes of the University of Tartu.

The target group of the University of Tartu mailing list service is primarily the academic structure of the University of Tartu, students, administrative and structural units. Secondly, the University of Tartu offers a mailing list service to other educational and research organizations such as corporations, research organizations, etc.

• It must be taken into account that the number of users of the University of Tartu mailing list service and the number of lists on the server is large.
• It is very important to make sure that mailing lists are only used for their intended purpose, that the IT department's recommendations are followed when choosing the name of the mailing list, and that the name and content of the list are consistent.
• The name of the list must make it clear whether it is a university-wide mailing list, a list necessary for the work of a structural unit, a list for a specific subject, major or field, or a list for a project or an academic organization.
• In the case of exceptions, the IT department makes a decision, involving specialists from other structural units of the university if necessary.

Clients of the mailing list service

The clients of the service are divided into two groups depending on the client's affiliation with the university:

Group 1 - Customers closely associated with the university

• Administrative and support structure units

• University institutions

• Other UT institutions and organizations

• Faculties

• Courses

• Students of majors

Group 2 - customers indirectly connected to the university

• Sororities and student organizations

• Scientific topics

• Other educational and research organizations

Service provider:

• The mailing list service is provided by the Information Technology Department of the University of Tartu.

Requirements for the mailing list and its administrator:

• Do not send spam through the mailing list.

• The mailing list administrator must have knowledge of mailing list management and be actively involved in managing the mailing list.

The mailing list will be closed if:

• The owner or administrator of the mailing list wishes to do so.

• This procedure or other university rules are violated or the email list does not meet the requirements.

• At least 12 months have passed since the last post on the mailing list.