In this guide, you will find instructions on how to make more space in the Microsoft 365 environment during digital cleaning.
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In Microsoft OneDrive, you can delete specific files and photos or entire folders with all their content. If needed, you can restore the deleted files from the OneDrive recycle bin. Go to OneDrive website. You might need to log in, using your Microsoft account or your work or school account.
Note: If you do not see the Delete icon in the top navigation bar, or when you right-click a selected item, you may not have permission to delete that file or folder. |
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It is advisable to permanently delete all deleted items, junk mail and other temporary emails at least once a month. There is a small risk of losing something necessary when deleting that sort of items, but if you want to do a quick review before deletion, you can set a prompt. Leave all other options unticked, as they should be selected only folder by folder. |
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If you close Outlook, the following message will appear: “Do you want to permanently delete everything in the “Deleted items” folder for all accounts?” If you want to close the program and empty the “Deleted items” folder, select Yes. If you have other plans with the contents of the “Deleted items” folder, select No. Then the program will close, but when it is reopened, the “Deleted items” folder will still contain the items that were there when the program was last closed. Note: If the folder is already empty, no message will be displayed before closing Outlook. |
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To find the largest emails from Your Outlook inbox, where You might have a large document or a picture for example, You need to change the view filter from "by date" to "by size". That will show You the largest emails as largest on top and smallest at the bottom. From there choose the desired emails and delete them. While deleting You can use a shortcut key combination "Shift + Delete" which deletes the selected emails permanently and won't transfer them to the "Deleted items" folder. NB! This method will delete the selected emails permanently and those emails won't be recoverable at all! |