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Image Removed English version can be found here: KKK – Failide ja dokumentide jagamine (OneDrive, SharePoint).

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Introduction

Here you will In this guide, you'll find answers to frequently asked questions about document sharing documents in OneDrive and SharePoint.

KKK – Failide ja dokumentide jagamine

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FAQ

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title	How do I share a cloud file instead of an email attachment?

Check Sharing a cloud file instead of an email attachment.

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title	Share your documents

Check Share your documents.

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title	Create a shareable link

Check Create a shareable link.

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title	If an O365 document has been shared with me, where can I find it?

Shared documents can be found in the Shared subsection of OneDrive.

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title	How to properly share documents?

A document can be shared using the Share or Copy link function.
Sharing Access Levels:
- People in Tartu University with the link - the document can be seen by all employees of the university.
- People with existing access - the document can be seen by employees who have access to the relevant work area.
- Specific people - you can specify specific people to whom the document will be shared.
- Anyone with the link - this option is blocked for security reasons.
The default option is to share with specific people.
Additional options for sharing:
- Allow editing - if there is no check mark, the other party can only read the document and not edit it.
- Block download - turning it on allows you to disable the download - the document can only be viewed or edited online.

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Kuidas saan näha, kellega on dokument jagatud

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title	How can I see who a document has been shared with?

Access can be seen and managed using the Image Modified button in the document by selecting Has Access → Manage access.

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title	How do I share files outside the university?

There are two ways to share files outside the university:
- 1) Send an invitation to share files to the e-mail address of the selected persons.
  - This can be done by pressing the Share button and selecting People you specify can edit.
  - Then you have to enter the email of the desired person(s) and press Send.
  - The addressee will then receive a file sharing invitation and must enter the verification code sent to their email.
  - After entering the verification code, they can access the shared file.
- 2) Ask the university to turn on Anyone with the link sharing with a link that does not require logging in.
  - By default, Anyone with the link is disabled when sharing with a link.
  - It can be enabled if desired. For this, the request should be reported to the computer support of the university.
  - Administrators can then enable it and it will generate a link that no longer requires a login and anyone who knows the link can access the shared document.
  - Also for Anyone with the link sharing, you can choose to allow editing of the file or not.

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Introduction

KKK – Failide ja dokumentide jagamine

FAQ