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In this guide, you will find instructions about adding a new calendar to Outlook.

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Adding a new calendar to your Outlook calendar is easy and can really save you a lot of time and effort. Calendars can be easily integrated from different environments, such as:

    SIS
  • SIS2: timetable
  • gmail: personal mailbox

As a result, all added calendars are displayed in one place, which allows you to manage your schedule more efficiently.

Info
NB!

Changes to the timetable are automatically reflected in the Outlook desktop application, changes are not automatically updated in the web version of Outlook!

Also, the calendar does not update automatically when added from a file.

Guides

Expand
titleAdding an internet calendar
title

Outlook desktop app

  1. As an example, I will add the SIS timetable to Outlook using the My
    2. timetable
  2. calendar guide.
    NB! The SIS timetable used in the example automatically generates a new link every time you press the iCal link button.
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  3. Open the Outlook desktop app.
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  4. Open Calendar from the top left corner of the screen.
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  5. Select Open Calendar → From Internet
    6.  from
  6.  from the panel at the top center of the screen.
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    Info

    NB! If you have changed the settings in Outlook, it may happen that the buttons have moved to other places.
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  7. Enter the location of the internet calendar you want to add to Outlook and click OK.
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  8. The calendar was added successfully, the added calendar is displayed in Outlook.
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Outlook online

  1. As an example, I will add the SIS timetable to Outlook using the My timetable guide.
  2. NB! The SIS timetable used in the example automatically generates a new link every time you press the iCal link button.
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  3. Enter the received link in the address bar of the web browser to download the calendar.
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  4. Open the online version of Outlook (https://kiri.ut.ee/)
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  5. Open Calendar from the top left corner of the screen.
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  6. Open the Add calendar from the left side of the screen.
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    7. Select Create blank calendar
  7. Select Subscribe from web, set a title/color/charm/group and press the
    8. Save
  8. Import button.

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  9. Next, select Upload from file and click Browse.
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  10. In the window that opens, go to the folder where you saved the calendar (the Downloads folder), select the right file and press the Open button.
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  11. Select the created empty calendar named Timetable from the drop-down menu and press the Import button.
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    12. The added calendar is displayed.
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Expand
titleAdding a shared calendar

Outlook desktop app

As an example, I will add the shared calendar "TÜ üritused ja riigipühad 2025-2026" to Outlook.

  1. Open the Outlook desktop app.
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  2. Open Calendar from the top left corner of the screen.
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  3. Add the calendar using one of the following ways:
    1. Click the Add button → from the dropdown menu, select From Address Book.
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    2. In the left side menu, right-click the button Shared Calendars → click the Add button →  click the  vajuta nupule Aadressiraamatust.
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  4. Make sure that from Address book, Global Address List is selected → type the name of the calendar you would like to add to the Search bar (in this example, "TÜ tähtpäevad, riigipühad ja vabad päevad") and click the Image Added button → double-click on the search result → to finish, click OK.
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Outlook online

As an example, I will add the shared calendar "TÜ üritused ja riigipühad 2025-2026" to Outlook.

  1. Open the online version of Outlook (https://kiri.ut.ee/)
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  2. Open Calendar from the top left corner of the screen.
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  3. Open the Add calendar from the left side of the screen.
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  4. From the menu, select Add from directory → select an accout to search from → in the search bar, type the calendar name (in this example "TÜ tähtpäevad, riigipühad ja vabad päevad" and click on the search result.
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  5. Select a calendar group, where you want to add it and click the Add button.
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Expand
titleAdding a calendar from a file

As an example, I will add the shared calendar "UT's important dates and days off 2025–2026" to Outlook. 

Attachments
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Note

NB! Adding a calendar from a file requires a calendar file downloaded to your computer.

 

Outlook desktop app

  1. Open the Outlook desktop app.
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  2. In the top-left menu, select File.
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  3. In the left side menu, select Open & Export.
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  4. In the window that opens, click the Open Calendar button.
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  5. Find and select the calendar file you have downloaded prior.
  6. If you want to add the calendar as a new calendar, click the Open as new button; if you wish to import it into your calendar, click Import.
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Outlooki online

  1. Open the online version of Outlook (https://kiri.ut.ee/)
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  2. Open Calendar from the top left corner of the screen.
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  3. Open the Add calendar from the left side of the screen.
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  4. From the menu, select Upload from file → click the Browse button. 
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  5. Find and select the calendar file you have downloaded prior.
  6. Select a calendar group, where you want to add it and click the Import button.Image Added



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