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In this guide, you will find instructions about activating two-factor authentication on your account.

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(info) Eesti keeles


Two-factor authentication (commonly referred to as 2FA, MFA, multi-factor authentication)

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Kaheastmelise autentimise aktiveerimine Microsoft 365-s  Eestikeelse juhendi leiad siit: Kaheastmelise autentimise aktiveerimine Microsoft 365-s.

Table of Contents

Introduction

What is 2-factor authentication (2FA) and why is it useful?
It

adds another layer of protection for your

school

UT account and protects it from being used for malicious purposes even if your password has leaked. You can check how it works here.

Info

The requirement to setup two-factor authentication is enabledfor all universitystaff and students starting June 13, 2023.Duringyournext login to Microsoft-associatedapplications (Outlook, Teams, Moodle), youwillbepromptedforadditionalinformation and thesetup of two-stepauthentication. 

NB! We recommend the Microsoft Authenticator

Go to the Google Play store or App Store, download the app and chooseWork or School account. Then scan the QR-code or enter the code manually.
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  • You will receive notification to confirm logging in, click on „Kinnita“ („Confirm“).
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  • Enter your phone number in the next window and your 2FA is set up.
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  • When logging in within a web browser, then you can use the setting „Ära küsi uuesti järgneva 90 päeva jookul“ („Don't ask again for 90 days“). This means that for 90 days confirmation will not be asked while logging in with that device.
    PS! Only use this on your personal or work computer.
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    • and Google Authenticator apps.

    In addition, we recommend adding an SMS method in case something happens to the smart device where the applications are installed.

    Both a smart device and a computer are required for setup.

    Warning

    If you do not have access to the phone number or device set as your authentication method, contact IT helpdesk.

    Setup

    Expand
    titleFirst-time setup
    1. When first logging in to Microsoft services, you will be prompted with a More information required window. Click Next.
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    2. Select I want to use a different method.
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    3. From the drop-down menu, select Phone and click Confirm.
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    4. Select area code Estonia (+372) and enter your phone number. Then click Next.
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    5. A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
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    6. Enter the code on your browser and click Next.
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    7. Your phone was registered successfully. Click Next.
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    8. To finish the setup, click Done.
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    9. The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message.
      If you are at your home or work computer, you can let the computer remember it, i.e. within 90 days, you will no longer be asked for the second-level code at a specific computer.
      NB! Do not trust a device you are not sure about.
      After typing in the code, click Verify.
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    Expand
    titleTwo-factor authentication using Microsoft Authenticator
    1. Install the Microsoft Authenticator application on your smart device via Google Play or App Store.
    2. On your computer, go to 365.ut.ee or kiri.ut.ee 
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    3. Log in using the format username@ut.ee (login with username and password).
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    4. Click on your profile → select View Account.
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    5. Select Update info.
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    6. Select Add sign-in method.
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    7. From the menu, select Authenticator app and click Add.
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    8. In the next window click Next.
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      Info

      NB! If you accidentally chose the wrong authentication method, or if you want to set up the Google Authenticator app or SMS authentication instead, select I want to use a different authentication app.

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    9. To start your account set up, click Next.
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    10. Leave the next window open on your computer and pick up your smart device.
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    11. In the Microsoft Authenticator application select Add account.
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    12. Select Work or school account.
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    13. Select Scan QR code and scan the QR code in section 10 (the window you left open on your computer). 
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    14. The number 72 is displayed to test the application.
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    15. Once again, pick up your smart device, enter the number 72 and click Yes.
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    16. A confirmation that everything is working is displayed in the computer view.
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    17. Microsoft Authenticator setup was successful.
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    18. The next time you log in to the UT Microsoft 365 account, in addition to the password, you will prompted to insert the code displayed into the Microsoft Authenticator mobile application.
      When logging in from a web browser, it is possible to remember the device for 180 days, so that you do not have to re-enter the second level of verification every time.
      NB! Use it only for a personal or work computer.
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    Expand
    titleTwo-factor authentication using Google Authenticator
    1. Install Microsoft Authenticator on your smart device via Play store or App store.
    2. On your computer, go to 365.ut.ee or kiri.ut.ee.
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    3. Click on your profile → select View Account.
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    4. Select Update info.
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    5. Select Add sign-in method.
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    Google Authenticator

  • Install Google Authenticator via the Play store or App store.
  • Go to 365.ut.ee → select your profile → select View Account → select Update info >.
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    • Select Add sign-in method.
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    2. Select I want to use a different authernticator app and click Next.
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    3. A QR code will be displayed. Keep this window open.
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    Scan
    1. Pick up your smart device and scan the QR code by
    Google Authenticator →
    1. clicking Scan a QR code in Google Authenticator application.
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    2. After scanning
    and confirming
    1. the QR code, Google Authenticator
    is set up.
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    SMS

  • After enabling two-step authentication, Microsoft will display a message: More information required. Click Next.
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  • Select Authentication phone and insert your phone number. SelectSend me a code by text message and then select Next.
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  • Enter the code your received via SMS and select Verify.
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    1. two-factor authentication is activated.
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    Expand
    titleTwo-factor authentication using SMS
    1. On your computer, go to 365.ut.ee or kiri.ut.ee.
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    2. Click on your profile → select View Account.
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    3. Select Update info.
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    4. Select Add sign-in method.
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    5. From the drop-down menu, select Phone and click Add.
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    6. Select area code Estonia (+372) and enter your phone number. Then click Next.
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    7. A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
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    8. Enter the code on your browser and click Next.
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    9. SMS authentication is activated. To finish, press Done.
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    10. After setting up, the mobile phone number to which it is associated will be displayed.
    11. The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message. If you are at your home or work computer, you can let the computer remember it, i.e. within 180 days, you will no longer be asked for the second-level code at a specific computer.
      NB! Do not trust a device you are not sure about.
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    Changing the authentication method

    Expand
    titleChanging the phone number
    1. Open the website https://mysignins.microsoft.com/security-info.
    2. Log in using the format username@ut.ee.
    3. In the window that opens, all added devices and phone numbers will be shown. To remove a phone number, click the Delete button next to Phone.
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    4. To confirm, click the OK button.
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    5. After deleting your old phone number, select Add sign-in method.
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    6. From the drop-down menu, select Phone and click Add.
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    7. Select area code Estonia (+372) and enter your phone number. Then click Next.
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    8. A message will be sent to your phone number, the sender is Microsoft and the content is a 6 digit code.
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    9. Enter the code on your browser and click Next.
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    10. SMS authentication is activated. To finish, press Done.
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    11. After setting up, the mobile phone number to which it is associated will be displayed
    Two-step authentication via SMS is set up
    1. .
    2. The next time you log in to Office365, in addition to the password, you will also be asked for the code that came with the message. If you are at your home or work computer, you can let the computer remember it, i.e. within
    90
    1. 180 days, you will no longer be asked for the second-level code at a specific computer.
      NB! Do not trust a device you are not sure about.

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    Expand
    titleChanging the device
    1. Open the website https://mysignins.microsoft.com/security-info.
    2. Log in using the format username@ut.ee.
    3. In the window that opens, all added devices and phone numbers will be shown. To remove a device, click the Delete button next to the application you would like to remove.
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    4. To confirm, click the OK button.
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    5. To add a new device, follow the Microsoft Authenticator or Google Authenticator instructions.



    IT helpdesk telephone number 737 5500

    (short number: 5500)