In this guide, you will find instructions about using Microsoft OneDrive.

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Eestikeelne versioon asub siin: Microsoft OneDrive kasutamine.

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Introduction

Microsoft OneDrive allows storing documents in the Microsoft cloud.
Documents saved in OneDrive can be shared with other UT users so that you can collaborate on them easily. You no longer need to send documents back and forth by email, usually resulting in several slightly different documents.
Microsoft OneDrive gives UT students and employees up to 1 TB of cloud storage space.
The team-based file repository of OneDrive is synced with the Microsoft Teams file storage of the same team and files can be easily shared by MS Sharepoint.

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Instructions

Guidelines

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Configuring OneDrive

All employees and students of the UT have the OneDrive account linked to their UT user account. The service can be used both in the web browser (e.g. Mozilla Firefox or Chrome) or in a desktop application. All computers with Windows 10 operating system have OneDrive preinstalled.

Mac users can get OneDrive by installing the O365 package or OneDrive separately.

Install

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title	OneDrive on Windows

To use OneDrive more conveniently, first launch it on your computer.

Open the Start menu and write “onedrive” in the search field.
Open the OneDrive application among the search results.
In the field requiring an email address, enter your UT user name in the format username@ut.ee and click on Sign in.
Then, you will be asked for the password connected to this user name. Enter the password in the required field.
After a successful login, OneDrive is ready for use.
You will find the OneDrive folder when you open Windows Explorer (folder view).

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title	OneDrive on Mac

To use OneDrive more conveniently, first launch it on your computer.

Open Spotlight and write “onedrive” in the search field.
Open the OneDrive application among the search results.
In the field requiring an email address, enter your UT user name in the format username@ut.ee and click on Sign in.
Then, you will be asked for the password connected to this user name. Enter the password in the required field.
After a successful login, OneDrive is ready for use.
You will find the OneDrive folder when you open Finder.
The OneDrive folder can be pinned to dock.

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title	OneDrive on a mobile device

To use OneDrive in a mobile device, you must first download the OneDrive application from Play Store (Android) or App Store (iOS).

Open the OneDrive application on the mobile device.
- When using Android, click on “Sign in”.
In the field requiring an email address, enter your UT user name in the format username@ut.ee and click on the arrow.
Then, you will be asked for the password connected to this user name. Enter the password in the required field.
After a successful login, OneDrive is ready for use.
Use the bottom menu bar to access different options.
The + button in the top-right corner allows you to upload files and folders to OneDrive and create new ones.
Click on the magnifier icon in the top-right corner to use the search function.
- In iOS, the search field is permanently visible in the upper part of the application.

Android:

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title	OneDrive in a web browser

OneDrive can be also used in a web browser.

For that, go to here.
Log in using your UT user name in the format username@ut.ee.
Select OneDrive from the menu.

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title	Backing up Desktop and My Documents folders in Windows

You can turn on Desktop, My Documents and My Pictures folders syncing to OneDrive. If configured, it redirects chosen folders to OneDrive directory.

Click on OneDrive icon on the taskbar, then on gear followed by Settings.
Depending on Windows version, choose either Back up > Manage back up or directly Manage backup.
Choose folders you'd like to sync and click on Start back up.

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title	Uploading and saving files and folders in OneDrive

Microsoft Edge or Google Chrome

Select Upload > Files or Upload > Folder.
Select the files or folder you want to upload.
Select Upload or Select folder.

Other web browsers

Select Upload, select the files to be uploaded and click on Upload/Open.
If you do not see these options, create a new folder and upload the files to the newly created folder.

In Microsoft Office applications

When saving the file, select File > Save as > OneDrive - Tartu Ülikool.

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title	Downloading files and folders from OneDrive using web browser

Select files and/or folders you wish to download with checkmarks.
Click Laadi alla / Download button, which creates .zip file from selection. Depending on your web browser configuration, it will be asked where to save it or it is automatically saved to Downloads folder in your computer.

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title	File sharing and collaboration in Office applications

Select Share in the top-right corner.
Select whether the person you are sharing the file with should be able to edit or only view the file.
Enter the name or email address of the person you want to share the document with. All UT users can be searched by name.
1. The file can be also shared via a link by clicking on the corresponding button.
2. Also, a file can be sent directly via the Outlook application by clicking on the corresponding button

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title	File sharing and collaboration in a web browser

Right-click on the document.
Select Share from the menu.
Select whether the person you are sharing the file with should be able to edit or only view the file.
Enter the name or email address of the person you want to share the document with. All UT users can be searched by name.
1. The file can also be shared via a link by clicking on the corresponding button.
2. Also, a file can be sent directly via the Outlook application by clicking on the corresponding button

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