In this guide you will find instructions about different types of meeting room solutions and guides on how to setup a hybrid meeting.
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A hybrid meeting is a gathering where some people are together in one seminar room and some are located physically away, participating virtually.
The below sample solutions of smaller meeting rooms can be changed according to the space and needs. Every room is different and you should always consult a specialist.
You can find more information about purchasing the offered presentation equipment accessories here.
Tartu University's computer support (Arvutiabi) helps in choosing the technical equipment of meeting rooms, halls and auditoriums. Phone: 737 5500
Examples of solutions
NB! Prices include VAT. Prices are not fixed and may change.
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The computer behind the screen is used. The multimedia device is a conference device that includes a camera, microphone and speakers. The desk has a wireless mouse and keyboard. Use an HDMI cable to get the laptop image to the screen. The position of the cable is fixed. Required equipment:
Different adapters for the end of the HDMI cable for connecting different laptops, phones ~85 euros. Installation ~15% of the equipment price. Additional options:
NB! There should be weak and strong current behind the screen. Carrying them is extra work and the price depends on the space. Internet must reach behind the screen (screens, computer) + 220v power supply). The conference device in the room does not connect to the laptop. Samsung QBRPoly Studio P15Logitech Slim Wireless Combo MK470 |
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The computer behind the screen is used. The multimedia device is a conference device that includes a camera, microphone and speakers. The desk has a wireless mouse and keyboard. Use an HDMI cable to get the laptop image to the screen. The position of the cable is fixed. Required equipment:
Different adapters for the end of the HDMI cable for connecting different laptops, phones ~85 euros. Installation ~15% of the equipment price. Additional options:
NB! There should be weak and strong current behind the screen. Carrying them is extra work and the price depends on the space. Internet must reach behind the screen (screens, computer) + 220v power supply) The conference device in the room does not connect to the laptop. Poly StudioPoly MicrophoneLogitech Rally PlusThanks to its modular structure, it can be installed in various room solutions. |
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Mobile conference device in the room that connects to a laptop via USB (Logitech C930e Business with 90-degree viewing angle ~120 euros, Conference Cam Connect with 90-degree viewing angle (can be used wirelessly and with battery) ~400 euros, Meeting Owl with 360-degree viewing angle ~800 euros)
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TOTAL: ~355 eur |
Hosting a hybrid meeting
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If some people are in a virtual environment and some are in a physical environment, it is necessary to ensure:
Hybrid meetings can be held in rooms where the necessary equipment is available as a permanent solution, but it can also be done in any room using portable equipment. |
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Conventional software programs are fine for holding a hybrid meeting: Microsoft Teams, Zoom, BigBlueButton etc. Also check Video conference applications at the University of Tartu. |
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Check Instructions for UT room tech equipment (access with University's account). |
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