Change in UT access policy

As of 1 October, the Information Technology Office will automatically open and close the user accounts needed to access the university's information systems. 

 
Until now, the IT Office manually terminated access to the university's user accounts twice a year. According to clause 2.4 of the rules for using IT services, this will now be done automatically on the night following the end of the employment, study, visiting or academic relationship. After that, it will no longer be possible to use the university's e-services and information systems, including email, the Eduroam network, etc.  
 
According to Sten Aus, Head of Information System Service, it is important to ensure that persons who are no longer connected to the university do not have access to the information systems of the University of Tartu in order to prevent information security incidents.  
 
If a person comes back to work at the university after a terminated employment relationship, the user account that has been closed in the meantime will be reopened on the day the employment relationship starts. Emails of staff who have left the university are kept in the archive for two years. 
 
If a student graduates from the university, their account will be closed. If they continue at the next study level, their account will be reactivated seven days before the start of the new academic year. 
 
It is worth noting that access to the account will be blocked even if there is only one day between an employment, study or academic relationship, except if there are less than seven days until the start of the next study.
 
If the employment, study, visiting or academic relationship with the university lasts less than 30 days, no automatic notification of account closure will be sent. However, if the employment or studies last longer than a month, the users will receive an automatic notification from the IT Office to their university email address 30 days before the end of the relationship. In the event of unexpected termination of the employment, study, visiting or academic relationship earlier than 30 days, an automatic notification will be sent in the early morning following the determination of the termination date.  

For more information, check User account validity.