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In this guide, you will find instructions about using scheduling assistant in Outlook.

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Guides


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Table of Contents

Introduction

Scheduling Assistant is a tool built into Microsoft Outlook that helps you schedule meetings based on attendee calendars and meeting room reservations.

Scheduling Assistant (Windows desktop application)
  1. Open Outlook desktop application.
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  2. Open Calendar from the top left corner of the screen.
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  3. Select New Appointment.
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  4. Open the Scheduling Assistant tab in the window that appears.
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  5. Add the people you want to schedule a meeting with in the Required Attendee box.
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  2. Add the meeting room where you want to hold the meeting to the field Resource (Room or Equipment).
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  3. A view opens showing the individual calendars of all required participants and the meeting room's calendar.
    Choose a time period that suits everyone, specify the duration of the meeting and press Send.
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Scheduling Assistant (


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  1. Open Outlook online (https://kiri.ut.ee/)
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  2. Open Calendar from the top left corner of the screen.
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  2. Select New event.
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  3. Open the Scheduling Assistant tab in the window that opens.
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  2. In the Required attendees box, add the people you want to schedule a meeting with.
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  2. In the Rooms box, add the meeting room where you want to hold the meeting.
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  3. A view opens showing the individual calendars of all required participants and the meeting room's calendar.
    Choose a time period that suits everyone and specify the duration of the meeting.
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  4. Go back to the Event tab, enter the invitation details (title, description, etc.) and press the Send button.
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(short number: 5500)