Page tree

University of Tartu IT wiki

In this guide you will find instructions on how to use Zoom.

Zoom is a popular and powerful video conferencing solution. University of Tartu Zoom homepage:

Zoom features and important facts:

  • Participants can join a phone call, zoom app or web;
  • Participants can participate in the meeting both by logging in and anonymously;
  • Webinars and Events cannot be created by students but they can participate.

Zoom is interfaced with Moodle, and it is possible to create a Zoom room from a Moodle course and configure its use. The corresponding guide can be found at: here (in Estonian).

For more information, check:

All employees and students of the University of Tartu have a license for educational institutions, which can be used by anyone with the university email address (300 people can join the Zoom space).

  • Meeting: up to 300 participants; high quality video conference; participants can share their screen; simultaneous translation; filters; polls; the organizer can record the meeting.
  • Webinar: up to 500 participants; a controlled environment for easy webinar management for the organizer; the organizer can customize the brand brand and control who can talk and share their screen; the organizer can customize the registration forms and emails of the webinar; the organizer can record the meeting.
  • Event: up to 1000 participants; possibility to organize a hybrid and virtual multi -day event; a controlled environment for easy event management for the organizer; the organizer can customize the brand brand and control who can talk and share their screen; participants can communicate with questions and answers, conversation and survey; the organizer can stream the event to the third part of the parties and administer the video to a website; the organizer can record the meeting; pre -booking environment; possibility to create networks, video meetings and workshops.

To use the Webinar and Events license, contact IT support via e-mail: Make sure to include the desired dates in the e-mail.

Login and join a meeting (Windows)

  1. Zoom is not pre-installed on university computers. It is strongly recommended that you download the software before using it on a web browser. See
  2. During installation, the software will ask to have access to use the microphone, camera and speakers. If you want to share your screen, you must also allow screen recording and disk access.
  3. After installing the software, meeting requests sent to you can be opened from Zoom.
  4. Once the software is installed, close the window and launch the sent meeting link (Open Zoom).
  5. Sign In with SSO.
  6. Enter "ut-ee" next to Company Domain.
  7. Enter your university username in the form of
  8. Only on first login will you be asked if you allow Zoom to connect to your calendar. This allows you to send events by mail and add a note to your calendars.
    If you do not want to agree at first login, you can turn it on later manually from Personal -> Profile -> Calendar Integration.
  9. In the next window that opens, allow the Zoom software to open.
  10. Click I Agree to agree with Zoom Terms.
  11. Click Join with Video.
  12. Click Join with Computer Audio.
  13. If necessary, you can make changes to test microphone and speakers.

For more information, check Zoom audio and video setup.


  1. Download the software and launch it.
  2. Enable installation by clicking the Continue button.
  3. Once the software is installed, close the window and run the software.
  4. Click Sign In with SSO.
  5. In the Company Domain field, enter ut-ee (with a hyphen).
  6. Enter your university username in the form of
  7. Join the conversation with a link or password.
  8. To allow camera access, select OK.
  9. Choose whether or not to join the meeting via video camera (if necessary, you can choose the correct camera).
  10. To enable microphone access, click OK.
  11. Start the meeting with computer sound (you can make changes if necessary to test the microphone and speakers).
    If you receive an error message when joining a Zoom meeting stating that you do not have access to the camera and microphone:
    Select System Preferences → Security and Privacy and checkmark both the camera and microphone settings in Then save the changes.

  1. To record meeting, select a storage location inside the Zoom software. In the Recording panel, click Change and change the recording location to your desktop or your OneDrive folder. Network disk space is limited and Zoom Cloud storage is not available.
  2. The recording process on the computer must end before you close the computer (otherwise no recording will occur).
  3. After recording, upload your video to yourself (Owncloud, Dropbox, Google drive, or take it to a flash drive) or upload it immediately to a convenient location (Panopto / UTTV).


  • Anyone who has already created a free Zoom account with the e-mail address of the University of Tartu will receive an e-mail about registration, in which Zoom's own page will open. There, an existing free license account can be linked to a university license.
  • Anyone with a paid Zoom license related to the University of Tartu e-mail cannot log in at the moment, please contact helpdesk (, 737 5500 (5500)). The previously purchased paid license can then be removed from the account registered with the university's e-mail address and merged with the university's license. It is also possible to cancel the old license and get back the license fee. You can do this later from the Zoom page.
  1. If you are using a meeting code, click Join a Meeting and then enter the code in the Zoom window.
    When you open a web link, sign in to the Zoom software first, otherwise you may be added as a guest to the meeting.

  2. If the camera image or sound does not work, see the Installation and setup manual.

The host must record the meeting or grant the ability to record to a participant.
Several people can be recording at the same time. When recording, the camera option selected by the recorder is taken into account.

  1. Make sure you have enough space on your disk. The average size per meeting is 1-1.5TB/hour.
  2. Start a Zoom meeting as the host.
  3. Click the option to Record. If there is a menu, select Record on this Computer.
  4. During recording, different indicators are displayed according to the role: 
    1. Recorders will see the Recording status indicator (1) in the top-left corner while recording is active.
    2. Recorders will see the Start recording, Pause and Stop recording buttons (2) in the bottom-center.
    3. Participants will see the Recording status indicator (3) in the top-left corner

Dial-in participants will hear a message informing them that the meeting is now being recorded unless disabled by the host.

  1. To see which participants are currently recording, click Participants.
  2. To stop recording, click Stop Recording.
  3. In the upper right part of the screen, a message is displayed that The recorded file will be converted to mp4 when the meeting ends.
  4. To end the meeting, click End.
  5. After the meeting ends, Zoom converts the recording. The conversion must not be interrupted!
    This process can be time-consuming when saving for a long time, do not turn off your computer!
  6. After the conversion is complete, the Zoom home page will open.
    Click the Settings button at the top right.

  7. From the left tab, select Recordings.
    Click Open.
  8. The folder where the meeting recording was converted will open.
  9. Here you can find an overview of the files that were converted when recording the meeting:
    1. audio2742470288.m4a - .m4a extension video file.
    2. chat.txt - .txt extension chat file.
    3. video2742470288.mp4 - .m4a extension video file.

    4. Audio and video files will be formatted as (both files will have the same <id> associated to them):
      1. audio<id>.m4a, where <id> is an unique number.
      2. video<id>.mp4, where <id> is an unique number.

By default, local recordings will be placed in following directory:

  • Windows: C:\Users\[Username]\Documents\Zoom
  • Mac: /Users/[Username]/Documents/Zoom
  • Linux: home/[Username]/Documents/Zoom
  1. To change the local recording location, click the Settings button on the top-left corner.
  2. Under the new menu, select Recording tab.
  3. Once the new tab is open, you can change the local recording location, by clicking the button Change.
  • No labels

This page has no comments.