Page tree

University of Tartu IT wiki

In this guide, you will find instructions on how to change user permissions in OneDrive and SharePoint.

Changing user permissions in Microsoft services refers to the process of granting or revoking specific privileges to users or groups within a Microsoft ecosystem.

These permissions dictate what actions a user or group can perform, such as accessing files, modifying settings, or managing resources.

Microsoft Teams

  • Only team owners can remove users.
    • Choose "..."> "Manage team" > "Members".
  • To remove team members from the list, click the X to the right of the person's name.
  • To remove the owner of another team, first change their role from owner to member, and then the user can be removed.
  • The user will not see the channels from which they have been removed in the channel list.

  • Team owners can change user rights under team settings.
    • Select "..." > "Manage team" > "Settings" > "Member Permissions".
  • Team members have the following rights:
    • Create and update channels.
    • Create private channels.
    • Delete and restore channels.
    • Add and remove applications.
    • Upload custom applications.
    • Create, update and remove tabs.
    • Create, update and remove connectors.
    • Ability to delete own messages.
    • Ability to edit own messages.

  • Next to Team name on the right, select "..." > "Manage team" > "Members and Guests" > "Role" > "Owner".
  • You can change ownership status back to member from the same location.

  • A guest is someone who is not an employee, student, or member of your organization. They do not have a university user account.

  • With guest access, you can give people outside your organization access to teams, channel documents, resources, chats, and applications, while maintaining control over the data.

  • In Teams, guests are clearly identified. The guest username contains a tag (Guest) and the channel contains an icon indicating that it includes guests.

  • By default, the guest has read and write permissions.
  • Team owners can add rights to create, edit, and delete channels.
    • Choose "..." > "Manage team" > "Settings" > "Guest Permissions".

  • Public channels are visible to all team members, including guests.
  • Private channels are only visible to members of a these channels.

  • As a private channel owner, you can add or remove members and change settings for private channels. Each person you add must first be part of a team.

  • You can add members after creating the channel.

  • To add new members, select "..." > "Add members" on the right side of the channel name.

  • Select the private channel where you want to remove users.
  • To the right of the channel name, select "..." > "Manage Channel" > "Members and Guests".
  • To remove a team member from the list, click the X to the right of the person's name.

  • Chat is for private messaging between users and cannot be accessed by anyone other than those in the conversation.

  • In Chat you can only delete your own messages.


  • Log in to your OneDrive and select the files and folders you want to remove users access from.
  • Once selection is done click the "i" icon at the top right of the page.
  • Next select "Manage access".
  • To stop sharing with a person or group click on the arrow icon next to the name and select "Stop sharing".
  • Here you can also set editing and viewing permissions for users and groups.

  • To stop sharing a link, select "Manage access" > "..."> click the X next to the link to remove it.


  • Permissions can be changed by site owners. A site can have multiple owners.

  • Click "Site Contents" on your site and then "Settings".

  • In the "Users and Permissions" section, click "People and groups".

  • Select the group on the left where you want to remove users.
  • Use the checkboxes to select the users you want to delete.
  • Click the "Actions" button and then select "Remove Users from Group".
  • Click "OK" to confirm the deletion.

  • No labels

This page has no comments.