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Due to the introduction of Microsoft 365 Copilot, all public Teams workgroups (teams) have been made private to reduce the risk of data leakage. Please note that due to the change, all Teams workgroups are private.

To create a public Teams workgroup (team) site, contact IT helpdesk.

Teams is pre-installed on the university computers. If Teams is not on the computer, it can be used: 

• Online (third-party cookies must be enabled in the browser). 
• Installing Microsoft Teams on your computer as part of Office 365 or as a separate app. 
• By using the Microsoft Teams mobile app for Android, IOS or Windows. 
• NB! To log in to Teams, enter username@ut.ee, not firstname.lastname@ut.ee.

Microsoft Teams allows video meetings in which, in addition to university employees, guests can participate. In the meeting invitation, the guests receive a link to join the video meeting – without needing to install any additional software – in the web browser. 

1. To schedule a meeting, select Calendar on the left side of Microsoft Teams. 
2. Select a free time range in the calendar or click New meeting in the top right corner. 
3. Enter meeting details: 
   1. Meeting title.
   2. Place of the meeting. 
   3. Start date and time, end date and time. 
   4. You may also add a meeting description, for example, an agenda. 
   5. If you have joined a team, it is possible to send the meeting information to a channel (optional).
   6. Invite required attendees to the meeting. University employees can be found by name, and e-mail addresses should be entered for others. 
4. A meeting appears in Teams calendar at the specified time. Click to change the settings. 
5. When you click Meeting options, you can choose whether non-university attendees can automatically join the meeting. If you do not make the choice, the organiser has to approve each attendee during the meeting. Therefore, a notification is displayed in the video meeting window. 
6. The following procedure is similar to a Skype call. When you join, you can choose whether you want to share your video and audio. Under options (three dots), you can record the meeting or turn off incoming video if you wish. 

1. An organiser or a person who has received an invitation can join the meeting from Teams, from a link sent by e-mail, or from an Outlook calendar. 
2. A click on the link opens the browser. 
   1. If the Teams app has been installed on the computer, opening the meeting in the app is suggested.
   2. If the app has not been installed, it can join the meeting in the browser. 
3. In the Teams app, it is possible to join the meeting directly, without making additional choices. 
4. Before joining the meeting, you can: 
   1. Turn the camera on or off. 
   2. Blur the background. 
   3. Turn the computer microphone on or off. 
5. To leave the meeting, click the red “end call” button.

1. To share files with your team: 
   1. Drag and drop the required file into the compose box and send it as a message to your team.
   2. Click the paper clip icon under the compose box and choose a file from your computer, OneDrive, or files previously shared with the team. 
2. If you wish, you can add a message to the file. 
3. All files shared with your team are saved in the Files section of the channel.  
4. In addition, a SharePoint group is created for the team, and files shared via SharePoint are always accessible. Open it in the Files section using the option Open in SharePoint. 

Documents shared with your team can be edited together in Teams. 

1. Click on the shared document in the channel or in Files. 
2. Then click Edit. 
3. Edit the document as needed. 
4. If another team member works on the document simultaneously, you can see the changes in real-time. 
5. You can discuss the document's contents with your team in the Conversation pane on the right if you wish. All comments will also be shown in the respective channel. 
6. Click the button Close. 

1. In the left menu, select Teams > Join or create a team. 
   Here you can create a new team or join an existing team. 
2. Select Create a team and select Other. 
3. Give the team a name and add a description. 
4. Select if the team is Private or Public. 
5. Select Create. 
6. Add the members you want: 
   1. The UT users can be found by their name.
   2. Guest users can be added using their email address. 
7. When all members have been added, select Add and then Close. 
8. See more: Creating a team workspace in Teams 

When you create a new team, the channel General appears. This channel is suitable for exchanging information with the whole team. To create additional channels: 

1. Click the three dots next to the team’s name. 
2. Select Add channel. 
3. Enter a name and a description for your channel. 
   1. The channel name can refer to a certain topic, project, or unit. The choice is yours.
4. Select Automatically show this channel in everyone's channel list, if you want the channel to be automatically viewable to all. 
5. Choose Standard if the channel is to be open for the whole team, or Private, if it is only viewable for certain members of the team. 

1. To add people to the team, click the three dots next to the team’s name. 
2. Select Add member. 
3. Add the members you want: 
   1. The UT users can be found by their name.
   2. Guest users can be added using their email address. 
4. When all members have been added, select Add and then Close. 

1. To remove members from the team, click the three dots next to the team’s name. 
2. Select Manage team. 
3. In the opened view, click Members and open Members and guests. 
4. Click the X to the right of the name of the persons you would like to remove. 

1. Open Teams.
   
2. Move to the left side of the application and click Chat.
   
3. Click New Chat or use the keyboard combination CTRL + N.
   
4. Enter the email address of the contact you would like to reach.
   Select Search <email@email.com> externally, where <email@email.com> is the email address of the contanct you would like to reach. 
   
   
5. The search result will be displayed as
   1. Category: People.
   2. Name: The person's first and last name.
   3. To indicate that this person is outside your organization: (External).
      

Microsoft Teams Premium is a paid service that adds a number of additional features to the standard Teams experience that make meetings more personal, smarter and safer.

Here are some of the most important features:

• Live transcription: Provides real-time transcription of meetings, making it easier to follow and refer to key points. For example, if the meeting is in Estonian, but the user specifies that he wants subtitles in English (the other way around does not work at the moment).
  For more information about transcribing, check Use live captions in Microsoft Teams meetings.
• AI-powered meetings: Automatic creation of meeting notes, suggested tasks and personalized highlights.
• Personalized meetings and webinars: Ability to add branding, organization backgrounds and more to meetings and webinars.
• Advanced Security: Protect meetings with watermarks, sensitivity labels, end-to-end encryption, and recording permission restrictions.
• Virtual Appointments: Advanced features for managing and tracking virtual appointments, including text message reminders and branded waiting rooms.
• 3D Rooms: Microsoft Mesh enables the creation of immersive employee experiences such as general meetings and onboarding.