Guides

Teams is pre-installed on the university computers. If Teams is not on the computer, it can be used: 

• Online (third-party cookies must be enabled in the browser). 

Microsoft Teams allows video meetings in which, in addition to university employees,

1. An organiser or a person who has received an invitation can join the meeting from Teams, from a link sent by e-mail, or from an Outlook calendar. 
2. A click on the link opens the browser. 
   1. If the Teams app has been installed on the computer, opening the meeting in the app is suggested.
   2. If the app has not been installed, it

1. To share files with your team: 
   1. Drag and drop the required file into the compose box and send it as a message to your team.
   2. Click the paper clip icon under the compose box and choose a file from your computer, OneDrive, or files previously shared with the team. 
2. If you wish, you can add a message to the file. 
3. All files shared with your team are saved in the Files section of the channel.  
4. In addition, a SharePoint group is created for the team, and files shared via SharePoint are always accessible. Open it in the Files section using the option Open in SharePoint. 

Documents shared with your team can be edited together in Teams. 

1. Click on the shared document in the channel or in Files. 
2. Then click Edit. 
3. Edit the document as needed. 
4. If another team member

1. In the left menu, select Teams > Join or create a team. 
   Here you can create a new team or join an existing team. 
2. Select Create a team and select Other. 
3. Give the team a name and add a description. 
4. Select if the team is Private or Public. 
5. Select Create. 
6. Add the members you want: 
   1. The UT users can be found by their name.
   2. Guest users can be added using their email address. 
7. When all members have been added, select Add and then Close. 
8. See more: Creating a team workspace in Teams 

When you create a new team, the channel General appears. This channel is suitable for exchanging information with the whole team. To create additional channels: 

1. Click the three dots next to the team’s name. 
2. Select Add channel. 
3. Enter a name and a description for your channel. 
   1. The channel name can refer to a certain topic, project, or unit. The choice is yours.
4. Select Automatically show this channel in everyone's channel list, if you want the channel to be automatically viewable to all. 
5. Choose Standard if the channel is to be open for the whole team, or Private, if it is only viewable for certain members of the team. 

1. To add people to the team, click the three dots next to the team’s name. 
2. Select Add member. 
3. Add the members you want: 
   1. The UT users can be found by their name.
   2. Guest users can be added using their email address. 
4. When all members have been added, select Add and then Close. 

1. To remove members from the team, click the three dots next to the team’s name. 
2. Select Manage team. 
3. In the opened view, click Members and open Members and guests. 
4. Click the X to the right of the name of the persons you would like to remove. 

1. Open Teams.
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2. Move to the left side of the application and click Chat.
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3. Click New Chat or use the keyboard combination CTRL + N.
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4. Enter the email address of the contact you would like to reach.
   Select Search <email@email.com> externally, where <email@email.com> is the email address of the contanct you would like to reach. 
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5. The search result will be displayed as
   1. Category: People.
   2. Name: The person's first and last name.
   3. To indicate that this person is outside your organization: (External).
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