In this guide, you'll find answers to frequently asked questions about sharing documents in OneDrive and SharePoint.

(info) Eesti keeles


FAQ

Check Sharing a cloud file instead of an email attachment.


Check Share your documents.


Check Create a shareable link.


Shared documents can be found in the Shared subsection of OneDrive.


  • A document can be shared using the Share or Copy link function.
  • Sharing Access Levels:
    • People in Tartu University with the link - the document can be seen by all employees of the university.
    • People with existing access - the document can be seen by employees who have access to the relevant work area.
    • Specific people - you can specify specific people to whom the document will be shared.
    • Anyone with the link - this option is blocked for security reasons.
  • The default option is to share with specific people.
  • Additional options for sharing:
    • Allow editing - if there is no check mark, the other party can only read the document and not edit it.
    • Block download - turning it on allows you to disable the download - the document can only be viewed or edited online.


Access can be seen and managed using the button in the document by selecting Has Access →  Manage access.



  • There are two ways to share files outside the university:
    • 1) Send an invitation to share files to the e-mail address of the selected persons.
      • This can be done by pressing the Share button and selecting People you specify can edit.
      • Then you have to enter the email of the desired person(s) and press Send.
      • The addressee will then receive a file sharing invitation and must enter the verification code sent to their email.
      • After entering the verification code, they can access the shared file.
    • 2) Ask the university to turn on Anyone with the link sharing with a link that does not require logging in.
      • By default, Anyone with the link is disabled when sharing with a link.
      • It can be enabled if desired. For this, the request should be reported to the computer support of the university.
      • Administrators can then enable it and it will generate a link that no longer requires a login and anyone who knows the link can access the shared document.
      • Also for Anyone with the link sharing, you can choose to allow editing of the file or not.