In this guide, you will find instructions on how to create a Microsoft SharePoint team workspace.

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  • SharePoint supports teamwork across project teams, departments, and divisions with dynamic and productivity-enhancing teamwork sites.
  • You can share files, data, news and resources.
  • You can customize your site to enhance your teamwork.
  • Collaborate efficiently and securely with team members both inside and outside your organization, across desktops, Macs, and smart devices.

Read more from this guide: Installing Microsoft Office 365.

If you discover that you have used a work area whose owner has left work and forgot to transfer the rights or waived the rights of the owner for other reasons, make a ticket to IT helpdesk here: University of Tartu IT helpdesk.

Guides

  1. Log in to Office 365 via 365.ut.ee.
  2. Select OneDrive from apps.
  3. Click Create shared library.
  4. Choose a name for the workspace and click Next.
  5. Select owners and members. You can change this later. After that, press Done. 
  6. Workspace (OneDrive/SharePoint) is created. If you also want to create a Teams workspace, click Create a Team on the left.
  7. If you want the document tree to be synchronized directly to the computer, select Documents and then Sync.
    NB! The OneDrive client must be installed on the computer.
  8. Click Sync now.
  9. A new folder called Tartu Ülikool will be created in File Explorer on the computer, and under it you will find all the workgroups synchronized to the computer and the files there.
  10. By default, documents are not synchronized to the computer, but only the names of the documents are displayed on the computer. When you start working with the document, it is synchronized to the computer. You can check whether the file is on your computer or in the cloud from the status line behind the file.
    A cloud icon means this file is in the Office365 cloud, and a green tick means that the file has been downloaded to your computer. If you want to download all the files to your computer, click on the desired folder/file with the right mouse button and select Always keep on this device.


A situation may arise where the sole owner of the workspace wants to transfer rights to another user.

Reasons why this may happen:

  • The owner of the work area wants to transfer the work area to another employee.
  • The owner of the work area leaves the job.
  1. Log in to Office365 from365.ut.ee
  2. From Apps, select OneDrive.
  3. In the opened window, find the workspace whose rights you want to transfer.
    Click the workspace and then click Manage Access.
  4. In the opened window, select Advanced.
  5. In the opened window, click Manage Parent.
  6. Click the Grant Permissions button.
  7. In the opened window, clickshow options, to view permission levels.
  8. Select Full Control.  
  9. FIll in the fields and click Share.

  10. Your colleague will receive an invitation to his e-mail, which he will receive full control rights upon accepting.