Where can I get help and guidance?
What equipment do I need for distance work?
For most applications of the UT information system, you only need a computer connected to the internet and a web browser.
Most UT applications can be also used in a smart mobile device.
For video calls, online seminars and recording of lectures you need a microphone, headphones and a camera. To order equipment, contact the IT helpdesk.
All university members (more than 17,000 people) can use the applications of MS Office 365 online or download the applications to up to five computers. Guidelines on how to become a user of MS Office 365 and to get the software: Microsoft Office 365 Education
What is the best software for teamwork?
How to create a mailing list?
Where to store and share files?
What should I know about cybersecurity?
Distance work involves an additional risk regarding data management and the use of applications
Make sure you work only in a secure computer network
Keep the data and files only in environments supported by the university and accessed by the centralised user account of the UT
For files, it is advisable to use the Files section of an MS Teams workspace and Onedrive connected to it
If you encounter research databases or applications that are not suited for distance work, let us know. Please send this information to IT helpdesk
If you do not remember your password, change it securely on https://passwd.ut.ee
See the Guidelines on cybersecurity
How to set up a remote desktop connection (to a lab computer/desktop computer)?
When do I need VPN software?
Most applications of the UT information system, as well as the applications of MS Office 365, can be securely used without a VPN connection
You need VPN to access network drives and some devices (e.g. lab computer) located in the internal network of the university
Some databases of the UT library require using VPN for access outside the internal network of the university
How to forward calls from your desk phone to your mobile?
How to get distance work software to my (home) computer and smart device?
All university members (more than 17,000) can use the applications of MS Office 365 online or download the application to up to five computers.
Guidelines on how to become a user of MS Office 365 and to get the software: Microsoft Office 365 Education
Office applications for Apple and Android smart devices can be downloaded from corresponding app stores. When signing up as an Office user, enter your user account name as firstname.lastname@example.org.
What to bear in mind when taking my desktop computer home?
If you want to take your desktop computer home, first contact the IT helpdesk. Your computer settings may need to be modified for working from home.
Follow the main cybersecurity requirements
Why should I use the products of Microsoft Office 365, including Teams?
All university members have the user rights of MS O365, including Teams, and taking it into use involves no additional cost
Teams can be used for online discussions, sharing and collaborating on files and chat
Each Teams user can create a designated workspace for their team or unit
Some myths debunked:
You do not need to have a Windows operating system to use Teams and MS O365. There are applications for most operating systems (including Mac and Linux) and they also function in most web browsers
To participate in a Teams meeting, the invited participant does not need to have a user account of the university or that of Microsoft Office
To participate in a Teams meeting, the participant does not need the Teams application: it can be also done in a web browser
To participate via a smart device, an application must be downloaded from the corresponding app store
People who do not have a university account can be also added to Teams teams
MS Onedrive and Sharepoint allow sharing files also to people who do not have a university account or e-mail address